Write Off Service Charges | Accounts Receivable User Manual

Use this function to print and post service charges that have been designated as “write offs”. The write off process reverses the original service charge. This function is only available if you are generating service charges by invoice (“Summary Service Charges?” in your Parameters file is set to ‘N’). The “Write Off?” field can be changed through Cash Receipts or Adjustments. The following processing steps accomplish this job.

Step 1In preparation for performing a sort/selection process on the Transactions information, this step provides sequencing of data records by Account Number, Customer, Apply To, and Transaction Type, with no option to change the sequence at run time. Selection of data records is provided by Account Number, Customer, and Apply To, with the option to enter user-specified comparisons at run time.
Step 2This is the standard disposition used for all transaction journals.
Step 3According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
Step 4In order to print the Service Charge Register - Write Offs, this step formats the Transactions information. The following data items are shown: Customer, Name, Apply To, Transaction Date, Account Number, Description, and Amount.

A sample output is shown below.

                                                       Expert Computing, Inc.
11/08/94 15:23                                                                                                       LGG Page:  1
                                                Service Charge Register - Write-Offs

      Cust  Customer                                               Account
        No  Name                             Apply To   Trx Date   Number         Account Name                         Amount
=================================================================================================================================

  00000010  Alexander's, Inc.                401        06/30/89   1030001001WH   Accts Receiv, Sales/Wholesale         20.26
  00000010  Alexander's, Inc.                401        07/31/89   1030001001WH   Accts Receiv, Sales/Wholesale         20.56
  00000010  Alexander's, Inc.                401        06/30/89   1030001001WH   Accts Receiv, Sales/Wholesale         20.26-
  00000010  Alexander's, Inc.                401        07/31/89   1030001001WH   Accts Receiv, Sales/Wholesale         20.56-
  00000020  Master Sellers Company           333        06/30/89   1030001001WH   Accts Receiv, Sales/Wholesale          2.00
  00000020  Master Sellers Company           333        07/31/89   1030001001WH   Accts Receiv, Sales/Wholesale          2.02
  00000020  Master Sellers Company           333        06/30/89   1030001001WH   Accts Receiv, Sales/Wholesale          2.00-
  00000020  Master Sellers Company           333        07/31/89   1030001001WH   Accts Receiv, Sales/Wholesale          2.02-
  00000040  Burlington Enterprises           404        06/10/89   1030001001WH   Accts Receiv, Sales/Wholesale         22.22
  00000040  Burlington Enterprises           404        06/10/89   1030001001WH   Accts Receiv, Sales/Wholesale         22.22-
  00000040  Burlington Enterprises           604        06/10/89   1030001001WH   Accts Receiv, Sales/Wholesale        101.90
  00000040  Burlington Enterprises           604        06/10/89   1030001001WH   Accts Receiv, Sales/Wholesale        101.90-

Step 5This step prevents CANCEL from canceling the current job.
Step 6This step processes the information for Transactions. Under certain conditions, records in the Transaction Control file will be added. Updates to certain fields in the Parameters and Transaction Control files will occur. Generalized routines are performed to Post AR Transactions in Accounts Receivable, do Month to Date Postings in Accounts Receivable, Post GL Transactions in General Ledger, and Convert Calendar To Fiscal in General Ledger.
Step 7This function displays a warning to the operator if any errors were encountered during posting.

Option 9Write Off Service Charges