Option 11Close Month

Use this function to perform end of month processing. The following processing steps accomplish this job.

1. Step 1This function verifies the End-of-Month report status before proceeding with the Close Month process. In addition, the Recurring Billings Generated? field is examined, and a WARNING message is displayed if recurring billings have not been generated.
2. Step 2This is the standard disposition used for all posting functions.
3. Step 3This step prevents CANCEL from canceling the current job.
4. Step 4This step deletes current and prior month records in the Month To Date Postings file. Future period postings are not deleted.
5. Step 5In preparation for performing a sort/selection process on the Transactions information, this step provides sequencing of data records by Customer, Apply To, and Invoice Due Date, with no option to change the sequence at run time.
6. Step 6According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
7. Step 7This step processes the information for Transactions. Zero balance invoices will be transferred to the Transactions History file; then those records in the Transactions, Unpaid Invoices, and Miscellaneous Customers files will be deleted.
8. Step 8In preparation for performing a sort/selection process on the Transactions information, this step provides sequencing of data records by Customer, Apply To, and Transaction Type, with no option to change the sequence at run time.
9. Step 9According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
10. Step 10This step creates “balance forward” records in the Transactions and Unpaid Invoices files for “balance forward” customers. Related records in the Transactions and Unpaid Invoices files will then be deleted.
11. Step 11This step processes the information for Sales Tax Districts. Updates to Month to Date, Quarter to Date, and Year to Date dollar fields in the Sales Tax Districts file will occur.
12. Step 12This step processes the information for Parameters; the calendar and fiscal month and year are advanced.
13. Step 13This step processes the information for Customer History and Customer History by Month. Records older than the “Number of Months of Customer History” defined on the Parameters file will be deleted.
14. Step 14This step processes the information for customers; record-protection fields will be reset in the Customers file if that customer has no more transactions on file.
15. Step 15In preparation for performing a sort/selection process on the Transactions History information, this step provides sequencing of data records by Customer, Apply To, and Invoice Due Date, with no Option to change the sequence at run time.
16. Step 16According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
17. Step 17This step processes the information for Transaction History. Records older than the “Number of Months of Transaction History” defined in the Parameters file will be deleted.
18. Step 18This step processes the information for Transaction Control. Records older than the “Number of Months of Transaction Control” defined in the Parameters file will be deleted.
19. Step 19This function displays a warning to the operator if any errors were encountered during posting.