2Monthly Processing
Option 4Adjustments GL Distributions
Use this function to print information about adjustments postings to General Ledger. The following processing steps accomplish this job.
- Step 1You can use this function to select the “summary only” option for the Adjustments GL Distributions report.
On the following pages, the screen displayed by this function is shown.
The screen shown below allows you to choose to print only summary information on the Adjustments report.
Adjustments GL Distributions screen
Data items for the preceding screen are described below:
- Print Summary Report Only?
Y or N Default N
You can choose to print just the summary report by entering ‘Y’. If you enter ‘N’, both the detail and the summary report will be printed.
Press ENTER to save the information on this screen.
- Step 2In preparation for performing a sort/selection process on the Month To Date Postings information, this step provides you with a default sequencing of data records by Post Year, Post Month, Account Number, Operator ID, and Transaction No, giving additional sort order choice by account component, with the option to change modifiable parameters at run time. Selection of data records is provided by Post Year, Post Month, Account Number, and account component, with the option to enter user-specified comparisons at run time.
- Step 3This is the standard disposition used for all reports not printed on special forms.
- Step 4According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 5In order to print the report requested, this step formats the Month To Date Postings information. The following data items are shown: Operator ID, Transaction No, Customer, Name, Invoice/Check Number, Transaction Type, Transaction Date, Apply Type, Debit Amount and Credit Amount. As appropriate, group headings appear whenever a change occurs in Post Month, Account Number, or account component. If requested, totals appear whenever a change occurs in Account Number, account component, or Post Month. When totals are specified, the following items are accumulated: Debit Amount Total, Credit Amount Total, and Net Change Amount Total. Grand totals print at the end, showing Debit Amount Total, Credit Amount Total, and Net Change Amount Total.
A sample output is shown below.
Expert Computing, Inc.
11/08/94 15:29 LGG Page: 1
Adjustments Detail GL Distributions
ID Ctrl Trx Customer Inv/Ck Trx Date Description Debits Credits Net Change
=================================================================================================================================
Post Month/Year 08 89
Account 1030001001WH Accts Receiv, Sales/Wholesale
SRR 0000 0001 00000040 Burlington Enterprises 111 ADJ 08/12/89 order cancelled-apply 900.00 .00
SRR 0000 0002 00000040 Burlington Enterprises 1023 ADJ 08/12/89 order cancelled-apply .00 900.00-
SRR 0000 0003 00000060 Hale’s Interiors 1018 ADJ 08/12/89 wrong customer invoic .00 275.98-
SRR 0000 0004 00000010 Alexander's, Inc. 1018 ADJ 08/12/89 correction 275.98 .00
SRR 0000 0005 00000020 Master Sellers Company 333 ADJ 08/12/89 write off service cha .00 4.02-
—————— —————— ——————
— Current Month Totals —> 1175.98 1180.00- 4.02-
— Beginning GL Balance —> 131936.81
——————
— Account Total —> 131932.79
============ ============ ============
Account 3010001001WH Sales, Wholesale
SRR 0000 0001 00000040 Burlington Enterprises 111 ADJ 08/12/89 order cancelled-apply .00 900.00-
SRR 0000 0002 00000040 Burlington Enterprises 1023 ADJ 08/12/89 order cancelled-apply 900.00 .00
SRR 0000 0003 00000060 Hale’s Interiors 1018 ADJ 08/12/89 wrong customer invoic 275.98 .00
SRR 0000 0004 00000010 Alexander's, Inc. 1018 ADJ 08/12/89 correction .00 275.98-
—————— —————— ——————
— Current Month Totals —> 1175.98 1175.98- .00
— Beginning GL Balance —> 560855.13-
——————
— Account Total —> 560855.13-
============ ============ ============
Account 3060000000 Miscellaneous Income
SRR 0000 0005 00000020 Master Sellers Company 333 ADJ 08/12/89 write off service cha 4.02 .00
—————— —————— ——————
— Current Month Totals —> 4.02 .00 4.02
— Beginning GL Balance —> 168.96
——————
— Account Total —> 172.98
============ ============ ============
—————— —————— ——————
— Post Month/Year 08 89 Totals —> 2355.98 2355.98- .00
============ ============ ============
—————— —————— ——————
— Grand Totals —> 2355.98 2355.98- .00
============ ============ ============- Step 6In order to print the report requested, this step formats the Month To Date Postings information. As appropriate, group headings appear whenever a change occurs in Post Month. If requested, totals appear whenever a change occurs in Post Month. When totals are specified, the following items are accumulated: Debit Amount Total, Credit Amount Total, and Net change Amount Total. Grand totals print at the end, showing Debit Amount Total, Credit Amount Total, and Net Change Amount Total.
A sample output is shown below.
Expert Computing, Inc.
11/08/94 15:29 LGG Page: 1
Adjustments Summary GL Distributions
Account Account Name Debits Credits Net Change
=================================================================================================================================
Post Month/Year 08 89
1030001001WH Accts Receiv, Sales/Wholesale 1175.98 1180.00- 4.02-
3010001001WH Sales, Wholesale 1175.98 1175.98- .00
3060000000 Miscellaneous Income 4.02 .00 4.02
—————— —————— ——————
— Post Month/Year 08 89 Totals —> 2355.98 2355.98- .00
============ ============ ============
—————— —————— ——————
— Grand Totals —> 2355.98 2355.98- .00
============ ============ ============