2Monthly Processing
Option 3Cash Receipts GL Distributions
Use this function to print information about cash receipts postings to General Ledger. The following processing steps accomplish this job.
- Step 1You can use this function to select the “summary only” option for the Cash Receipts GL Distributions report.
On the following pages, the screen displayed by this function is shown.
The screen shown below allows you to choose to print only the summary Cash Receipts report.
Data items for the preceding screen are described below:
- Print Summary Report Only?
Y or N Default N
You can choose to print just the summary report by entering ‘Y’. If you enter ‘N’, both the detail and the summary report will be printed.
Press ENTER to save the information on this screen.
- Step 2In preparation for performing a sort/selection process on the Month To Date Postings information, this step provides you with a default sequencing of data records by Post Year, Post Month, Account Number, Operator ID, and Transaction No, giving additional sort order choice by account component, with the option to change modifiable parameters at run time. Selection of data records is provided by Post Year, Post Month, Account Number, and account component, with the option to enter user-specified comparisons at run time.
- Step 3This is the standard disposition used for all reports not printed on special forms.
- Step 4According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 5In order to print the report requested, this step formats the Month To Date Postings information. The following data items are shown: Operator ID, Transaction No, Customer, Name, Invoice/Check Number, Transaction Type, Transaction Date, Apply Type, Debit Amount, and Credit Amount.. As appropriate, group headings appear whenever a change occurs in Post Month, Account Number, or account component. If requested, totals appear whenever a change occurs in Account Number, account component, or Post Month. When totals are specified, the following items are accumulated: Debit Amount Total, Credit Amount Total, and Net Change Amount total. Grand totals print at the end, showing Debit Amount Total, Credit Amount Total, and Net Change Amount Total.
A sample output is shown below.
Expert Computing, Inc.
11/08/94 15:28 LGG Page: 1
Cash Receipts Detail GL Distributions
ID Ctrl Trx Customer Inv/Ck Trx Date Description Debits Credits Net
Change
=================================================================================================================================
Post Month/Year 08 89
Account 1010001000 Cash, Corporate
MRC 0010 0001 00000080 Dominion Business Machin 9988765 PAY 08/09/94 Cash 14675.00 .00
—————— —————— ——————
— Current Month Totals —> 14675.00 .00 14675.00
— Beginning GL Balance —> 776673.21
——————
— Account Total —> 791348.21
============ ============ ============
Account 1010001001 Cash, Sales Outlets
SRR 0008 0001 00000010 Alexander's, Inc. 6130 PAY 08/11/89 payment 2170.28 .00
SRR 0008 0002 00000040 Burlington Enterprises 11603 PAY 08/11/89 payment 3111.95 .00
SRR 0008 0003 00000060 Hale’s Interiors 817 PAY 08/11/89 payment 2600.00 .00
SRR 0008 0004 00000020 Master Sellers Company 1278 PAY 08/11/89 payment 600.40 .00
SRR 0008 0005 00000050 Miscellaneous Customer 3121 PAY 08/11/89 payment 2789.56 .00
SRR 0008 0006 00000030 Pool and Associates 4421 PAY 08/11/89 payment 3000.00 .00
SRR 0008 0007 00000020 Master Sellers Company 1279 PAY 08/11/89 deposit 1500.00 .00
SRR 0008 0008 00000050 Miscellaneous Customer 3144 PAY 08/11/89 deposit 2000.00 .00
—————— —————— ——————
— Current Month Totals —> 17772.19 .00 17772.19
— Beginning GL Balance —> 2148193.22
——————
— Account Total —> 2165965.41
============ ============ ============
Account 1030001000MA Accts Receiv, Corp./Mfg.
MRC 0010 0001 00000080 Dominion Business Machin 9988765 PAY 08/09/94 payment .00 14675.00-
—————— —————— ——————
— Current Month Totals —> .00 14675.00- 14675.00-
— Beginning GL Balance —> 256200.79
——————
— Account Total —> 241525.79
============ ============ ============- Step 6In order to print the report requested, this step formats the Month To Date Postings information. As appropriate, group headings appear whenever a change occurs in Post Month. If requested, totals appear whenever a change occurs in Post Month. When totals are specified, the following items are accumulated: Debit Amount Total, Credit Amount Total, and Net Change Amount Total. Grand totals print at the end, showing Debit Amount Total, Credit Amount Total, and Net Change Amount Total.
A sample output is shown below.
Expert Computing, Inc.
11/08/94 15:28 LGG Page: 1
Cash Receipts Summary GL Distributions
Account Account Name Debits Credits Net Change
=================================================================================================================================
Post Month/Year 08 89
1010001000 Cash, Corporate 14675.00 .00 14675.00
1010001001 Cash, Sales Outlets 17772.19 .00 17772.19
1030001000MA Accts Receiv, Corp./Mfg. .00 14675.00- 14675.00-
1030001001WH Accts Receiv, Sales/Wholesale .00 14272.19- 14272.19-
2051000000 Sales Deposits .00 3500.00- 3500.00-
—————— —————— ——————
— Post Month/Year 08 89 Totals —> 32447.19 32447.19- .00
============ ============ ============
—————— —————— ——————
— Grand Totals —> 32447.19 32447.19- .00
============ ============ ============