1Transaction Processing
Option 5Cash Receipts Journal
Use this function to print a journal of cash receipt transactions entered through either cash receipts entry function. The following processing steps accomplish this job.
- Step 1In preparation for performing a sort/selection process on the Cash Receipts information, this step provides sequencing of data records by Post Now?, Operator ID, Control Number, Post Year, and Post Month, with no option to change the sequence at runtime. Selection of data records is provided by Operator ID, Control Number, Print Journal?, and Journal OK?, with the option to enter user-specified comparisons at run time.
- Step 2This is the standard disposition used for all transaction journals.
- Step 3According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 4In order to print the Cash Receipts Journal, this step formats the Cash Receipts and Cash Receipts Line Items information. The following data items are shown: Transaction No, Customer, Name, Check Amount, Check No, Date, Bank Transit No, Post Month, Post year, Cash Account, Description, Line No, Apply To, Apply Type Description, Credit Amount, Write Off Amount, Discount Given, Direct Amount, Receivable Account, Write Off?, Subsidiary Type, Subsidiary Code, Direct Account, Receivable Total, Discount Amount Total, Direct Total, and Line Items Total. As appropriate, group headings appear whenever a change occurs in Control Number of Post Month. If requested, totals appear whenever a change occurs in Post Month or Control Number. When totals are specified, the following items are accumulated: Receivable Amount, Write Off Amount, Discount Amount, Direct Amount, Check Amount, Control Total, and Hash Total. Grand totals print at the end, showing Journal Errors and Journal Warnings.
Expert Computing, Inc.
10/12/94 15:12 LGG Page: 1
Cash Receipts Journal
Trx Customer Check Amt Check No Date Transit Mo/Yr Cash Account
=================================================================================================================================
Control Group SRR / 0009 Receipts through 8/21/90
Post Month/Year 08 / 89
0001 00000010 Alexander's Inc. 1640.00 000006179 08/22/89 1166 08 89 1010001001 Cash, Sales Outlets
payment
Apply Type CR Receiv W/O Amount Disc Given Direct GL Receivable Account
Item Apply To Description Amount W/O SvcChg? Sub Type/Code Amount GL Direct Account
0001 1016 Apply to Invoice 1368.54 .00 .00 1030001001WH Accts Receiv, Sales/Wholesale
shelving units shipped 6/13/89 N
0002 1018 Apply to Invoice 275.98 4.52 .00 .00 1030001001WH Accts Receiv, Sales/Wholesale
write off disputed charge N
————— ————— ————— —————
— Line Items Totals —> 1644.52 4.52 .00 .00 Check Total: 1640.00
_________________________________________________________________________________________________________________________________
0002 00000040 Burlington Enterprises 1500.00 000011690 08/22/89 807 08 89 1010001001 Cash, Sales Outlets
deposit
Apply Type CR Receiv W/O Amount Disc Given Direct GL Receivable Account
Item Apply To Description Amount W/O SvcChg? Sub Type/Code Amount GL Direct Account
0001 8010 Deposit 1500.00 .00 .00 2051000000 Sales Deposits
deposit on special order N
————— ————— ————— —————
— Line Items Totals —> 1500.00 .00 .00 .00 Check Total: 1500.00
_________________________________________________________________________________________________________________________________
0003 00000070 Richards & Wright, PC 3200.00 000005208 08/22/89 1258 08 89 1010001001 Cash, Sales Outlets
payment on account
Apply Type CR Receiv W/O Amount Disc Given Direct GL Receivable Account
Item Apply To Description Amount W/O SvcChg? Sub Type/Code Amount GL Direct Account
0001 Apply On Account 3228.70 .00 .00 1030001001WH Accts Receiv, Sales/Wholesale
payment on account N
————— ————— ————— —————
— Line Items Totals —> 3228.70 .00 .00 .00 Check Total: 3228.70- Step 5In order to print the Accounts Receivable Journals Summary, this step formats the Summarized Distributions information. The following data items are shown: Post Year, Post Month, GL Account, Description, Journal Code, Operator ID, Transaction Date, Debits, and Credits.
A sample output is shown below.
Expert Computing, Inc.
10/12/94 15:13 LGG Page: 1
Accounts Receivable Journals Summary
!!! ONE OR MORE OF THE CONTROL GROUPS ON THE DETAIL JOURNAL CONTAINED ERRORS; GROUPS WITH ERRORS WILL NOT POST !!!
Yr Mo Account Account Name Jrnl ID Trx Date Debits Credits
=================================================================================================================================
89 08 1010001001 Cash, Sales Outlets ARCR SRR 08/22/89 6552.66
89 08 1030001001WH Accts Receiv, Sales/Wholesale ARCR SRR 08/22/89 4873.22-
89 08 2051000000 Sales Deposits ARCR SRR 08/22/89 1500.00-
89 08 3010001001WH Sales, Wholesale ARCR SRR 08/22/89 212.66-
89 08 3060000000 Miscellaneous Income ARCR SRR 08/22/89 4.52
—————— ——————
— Grand Totals —> 6557.18 6585.88-
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