2Monthly Processing
Option 5Subsidiary Code GL Distributions
Use this function to print the General Ledger distributions which were posted to General Subsidiary. The following processing steps accomplish this job.
- Step 1This function allows you to select the “summary only” option for the Subsidiary Code GL distributions report.
On the following pages, the screen displayed by this function is shown.
The screen shown below allows you to print only the summary Subsidiary Code GL Distributions report.
Summary Code Distributions screen
Data items for the preceding screen are described below:
- Print Summary Report Only?
Default N Required
Enter ‘Y’ (Yes) or ‘N’ (no).
You can choose to print just the summary report by entering ‘Y’. If you enter ‘N’, both the detail and the summary report will be printed.
Press ENTER to save the information on this screen.
- Step 2In preparation for performing a sort/selection process on the Month To Date Postings information, this step provides you with a default sequencing of data records by Subsidiary Type, Subsidiary Code, and Account Number, with the option to change modifiable parameters at run time. Selection of data records is provided by Subsidiary Type, Subsidiary Code, and account component, with the option to enter user-specified comparisons at run time.
- Step 3This is the standard disposition used for all reports not printed on special forms.
- Step 4According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 5In order to print the Subsidiary Code Detail GL Distributions, this step formats the Month To Date Postings information. The following data items are shown: Transaction No, Customer, Name, Invoice/Check Number, Transaction Type, Transaction Date, Description, and Amount.
A sample output is shown below.
Expert Computing, Inc.
11/08/94 15:30 LGG Page: 1
Subsidiary Code Detail GL Distributions
Trx Customer Invc/Chk Trx Date Description Amount
=================================================================================================================================
Subsidiary Type GL
Subsidiary Code JONES 2 JONES Salesperson Sam Jones
0001 00000010 Alexander's, Inc 3001 INV 08/11/89 special order desk 900.00-
0001 00000010 Alexander's, Inc. 3001 INV 08/11/89 special order chairs 600.00-
—————
— Subsidiary Code Subtotals —> 1500.00-
===========
Subsidiary Code PETERS 2 PETERS Salesperson George Peters
0005 00000020 Master Sellers Company 3005 INV 08/11/89 special order table 2704.00-
—————
— Subsidiary Code Subtotals —> 2704.00-
===========
Subsidiary Code WILLIAMS 2 WILLIAMS Salesperson Kris Williams
0006 00000050 Deno’s Inc. 3006 INV 08/11/89 shelving unit 5401.60-
0006 00000050 Deno’s Inc. 3006 INV 08/11/89 shelving unit 529.15-
—————
— Subsidiary Code Subtotals —> 5930.75-
===========
—————
— Subsidiary Type Subtotals —> 10134.75-
===========
—————
— Grand Totals —> 10134.75-
===========- Step 6In order to print the Subsidiary Code Summary GL Distributions, this step formats the Month To Date Postings information. As appropriate, group headings appear whenever a change occurs in Subsidiary Type or Subsidiary Code. If requested, totals appear whenever a change occurs in Subsidiary Code or Subsidiary Type. When totals are specified, the following items are accumulated: Debit Amount Total, Credit Amount Total, and Net Change Amount Total. Grand totals print at the end showing Debit Amount Total, Credit Amount Total, and Net Change Amount Total.
A sample output is shown below.
Expert Computing, Inc.
11/08/94 15:30 LGG Page: 1
Subsidiary Code Summary GL Distributions
Subsidiary Code Debits Credits Net Change
=================================================================================================================================
Sub Type GL
JONES .00 1500.00- 1500.00-
PETERS .00 2704.00- 2704.00-
WILLIAMS .00 5930.75- 5930.75-
—————— —————— ——————
— Sub Type GL Totals —> .00 10134.75- 10134.75-
============ ============ ============
—————— —————— ——————
— Grand Totals —> .00 10134.75- 10134.75-
============ ============ ============