3File Maintenance
Option 9Chart of Accounts List
This function can print either a detailed or a summary listing of the Chart of Accounts. The following processing steps accomplish this job.
The screen shown below allows you to choose either the detail or summary version of the Chart of Accounts List.
Chart of Accounts List screen
Data items for the preceding screen are described below:
- Print Detail List?
Y or N Default N Required
Enter ‘Y’ if you want to print all the detail on the Chart of Accounts. The default value of ‘N’ will print just the account number and name.
Press ENTER to save the information on this screen.
- Step 2In preparation for performing a sort/selection process on the Chart of Accounts information, this step provides you with a default sequencing of data records by Account Number, giving additional sort order choice by Description, with the option to change modifiable parameters at run time. Selection of data records is provided by Account component and Changed On, with the option to enter user-specified comparisons at run time.
- Step 3This disposition type is used for all lists of master file information.
- Step 4According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 5In order to print the Chart of Accounts List, this step formats the Chart of Accounts information. The following data items are shown: Account Number and Description. This is the summary form of the Chart of Accounts List; the detail form is shown on the following pages.
A sample output is shown below.
Expert Computing, Inc.
11/03/94 10:20 LGG Page: 1
Chart of Accounts List
Account Account Name
=================================================================================================================================
1 1
Assets
Current Assets
10100010 Cash (Posting Account)
1010001000 Cash, Corporate
1010001001 Cash, Sales Outlets
10200020 Cash, Canadian (Posting Acct)
1020002000 Cash, Canadian Corporate
1020002001 Cash, Canadian Sales Outlets
10300010 Accts Receiv. (Posting Acct)
1030001000 Accts Receiv, Intercompany
1030001000MA Accts Receiv, Corp./Mfg.
1030001000WH Accts Receiv, Corp./Wholesale
1030001001MA Accts Receiv, Sales/Mfg.
1030001001WH Accts Receiv, Sales/Wholesale
10300020 Accts Rec, Canadian (Post Act)
1030002000MA Accts Rec, Canadian Corp/Mfg
1030002000WH Accts Rec, Canadian Corp/Whls
1030002001MA Accts Rec, Canadian Sales/Mfg.
1030002001WH Accts Rec, Canadian Sales/Whls
10400010 Retention Rec (Posting Acct)
1040001000MA Retention Rec, Corp./Mfg.
1040001000WH Retention Rec, Corp./Wholesale
1040001001MA Retention Rec, Sales/Mfg.
1040001001WH Retention Rec, Sales/Wholesale
10400020 Retent Rec, Canadian Post Acct
1040002000MA Retent Rec, Canadian Corp/Mfg
1040002000WH Retent Rec, Canadian Corp/Whls
1040002001MA Retent Rec, Canadian Sales/Mfg
1040002001WH Retent Rec, Canadian Sales/Whl
1050001000 Service Charges Receivable
1050002000 Service Charges Rec, Canadian
1060001000 Prepaid Insurance
1060002000 Prepaid Insurance, Canadian
1061001000 Prepaids & Deposits
1061002000 Prepaids & Deposits, Canadian
1070001000MA Inventory, Corp./Mfg.
1070002000MA Inventory, Canadian Corp./Mfg.
1080001000MA Work in Process, Corp./Mfg.
1080002000MA Work in Proc, Canada Corp/Mfg
1090001000MA Finished Goods
1090002000MA Finished Goods, Canadian
1100001000WH Resale Inventory
1100001001WH Resale Inventory, Sales Outlet
1100002000WH Resale Inventory, Canadian
1105000000MA Interco. Inventory Profit, Mfg
1105000000WH Interco. Inventory Profit, Whl- Step 6In preparation for performing a sort/selection process on the Chart of Accounts information, this step provides you with a default sequencing of data records by Account Number, giving additional sort order choice by Sub Type, Currency, Heading Account?, and Summary Account?, with the option to change modifiable parameters at run time. Selection of data records is provided by Account Component, Sub Type, Heading Account?, Summary Account?, Currency, and Changed On, with the option to enter user-specified comparisons at run time.
- Step 7This disposition type is used for all lists of master file information.
- Step 8According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 9In order to print the Chart of Accounts Detail List, this step formats the Chart of Accounts information. The following data items are shown: Account Number, Description, Revenue/Expense?, Level of MTD Detail, Level of YTD Detail, Level of Future Detail, Heading Account?, Summary Account?, Application Type, Sub Type, Delete Subcode Post Detail, Currency, and Level of Divisionalization.
A sample output is shown below.
Expert Computing, Inc.
11/03/94 10:21 LGG Page: 1
Chart of Accounts Detail List
Rev/ MTD YTD Future Appl Sub Del Currency Lvl
Account Description Exp Det’l Det’l Det’l Head? Sum? Type Type SubP Code Div
=================================================================================================================================
1 1 N Y Y Y N N M 0
10000 Assets N Y N Y Y N 0
10100 Current Assets N Y N Y Y N 0
10100010 Cash (Posting Account) N D N D N N 2
1010001000 Cash, Corporate N D N D N N 0
1010001001 Cash, Sales Outlets N D N D N N 0
10200020 Cash, Canadian (Posting Acct) N D N D N N CANADA 2
1020002000 Cash, Canadian Corporate N D D D N N CANADA 0
1020002001 Cash, Canadian Sales Outlets N D D D N N CANADA 0
10300010 Accts Receiv. (Posting Acct) N O N O N N AR 2
1030001000 Accts Receiv, Intercompany N O N O N N 0
1030001000MA Accts Receiv, Corp./Mfg. N O N O N N AR 0
1030001000WH Accts Receiv, Corp./Wholesale N O N O N N AR 0
1030001001MA Accts Receiv, Sales/Mfg. N O N O N N AR 0
1030001001WH Accts Receiv, Sales/Wholesale N O N O N N AR 0
10300020 Accts Rec, Canadian (Post Act) N O N O N N AR CANADA 2
1030002000MA Accts Rec, Canadian Corp/Mfg N O N O N N CANADA 0
1030002000WH Accts Rec, Canadian Corp/Whls N O N O N N CANADA 0
1030002001MA Accts Rec, Canadian Sales/Mfg. N O N O N N AR CANADA 0
1030002001WH Accts Rec, Canadian Sales/Whls N O N O N N AR CANADA 0
10400010 Retention Rec (Posting Acct) N J N J N N AR 2
1040001000MA Retention Rec, Corp./Mfg. N J N J N N AR 0
1040001000WH Retention Rec, Corp./Wholesale N J N J N N AR 0
1040001001MA Retention Rec, Sales/Mfg. N J N J N N AR 0
1040001001WH Retention Rec, Sales/Wholesale N J N J N N AR 0
10400020 Retent Rec, Canadian Post Acct N J N J N N AR CANADA 2
1040002000MA Retent Rec, Canadian Corp/Mfg N J N J N N AR CANADA 0
1040002000WH Retent Rec, Canadian Corp/Whls N J N J N N AR CANADA 0
1040002001MA Retent Rec, Canadian Sales/Mfg N J N J N N AR CANADA 0
1040002001WH Retent Rec, Canadian Sales/Whl N J N J N N AR CANADA 0
1050001000 Service Charges Receivable N S N S N N AR 0
1050002000 Service Charges Rec, Canadian N S N S N N AR CANADA 0
1060001000 Prepaid Insurance N Y N Y N N 0
1060002000 Prepaid Insurance, Canadian N Y N Y N N CANADA 0
1061001000 Prepaids & Deposits N Y N Y N N 0
1061002000 Prepaids & Deposits, Canadian N Y N Y N N CANADA 0
1070001000MA Inventory, Corp./Mfg. N D N D N N IC 0
1070002000MA Inventory, Canadian Corp./Mfg. N D N D N N IC CANADA 0
1080001000MA Work in Process, Corp./Mfg. N Y Y Y N N 0
1080002000MA Work in Proc, Canada Corp/Mfg N Y Y Y N N CANADA 0
1090001000MA Finished Goods N Y N Y N N IC 0
1090002000MA Finished Goods, Canadian N Y N Y N N IC CANADA 0
1100001000WH Resale Inventory N Y N Y N N IC 0
1100001001WH Resale Inventory, Sales Outlet N Y N Y N N 0
1100002000WH Resale Inventory, Canadian N Y N Y N N IC CANADA 0
1105000000MA Interco. Inventory Profit, Mfg N Y Y Y N N 0
1105000000WH Interco. Inventory Profit, Whl N Y Y Y N N 0
11100 Long-Term Assets N Y N Y Y N 0
1130001000 Land N Y N Y N N FA 0
1130002000 Land, Canadian N Y N Y N N FA CANADA 0