2Monthly Processing
Option 6Closing Entries Report
This report prints the entries that are automatically generated when the Close Month process is performed for the last month of the fiscal year. These entries close out (zero) the revenue and expense accounts for the year. The report is provided for audit trail purposes. The following processing steps accomplish this job.
- Step 1In preparation for performing a sort/selection process on the YTD Postings information, this step provides you with a default sequencing of data records by Fiscal Year, and Account, Fiscal Month, and Currency Code, with the option to change modifiable parameters at run time. Selection of data records is provided by Fiscal Year, Fiscal Month, Account Component, and Currency Code, with the option to enter user-specified comparisons at run time.
- Step 2This disposition type is used for all standard General Ledger reports.
- Step 3According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 4In order to print the Closing Entries Report, this step formats the YTD Postings information. The following data items are shown: Operator ID, Control No, Description, Journal Code, Transaction Date, Fiscal Month, Fiscal Year, and Amount. As appropriate, group headings appear whenever a change occurs in Account.
A sample output is shown below.
Expert Computing, Inc.
11/03/94 17:12 LGG Page: 1
Closing Entries Report
Control Group Description Jrnl Trx Date Mo/Yr Amount
=================================================================================================================================
Account 2100000000 Retained Earnings (Post Acct)
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 1309100.00
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 225966.74
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 134387.70
__________
— Account Totals —> 1669454.44
============
Account 2100000000MA Retained Earnings, Corp./Mfg.
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 1393071.83
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 122721.70
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 1617486.23
__________
— Account Totals —> 3133279.76
============
Account 2100000000WH Retained Earnings, Corp./Whlsl.
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 513235.54
__________
— Account Totals —> 513235.54
============
Account 2100000001 Retained Earnings (Post Acct)
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 184900.34
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 62017.29
__________
— Account Totals —> 246917.63
============
Account 2100000001 Retained Earnings, Sales/Mfg.
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 624501.11
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 4327307.85-
SRR / 0000 EOY CLOSING ENTRIES CLOS 07/10/89 SY 90 2001064.88-
__________
— Account Totals —> 5703871.62-
============