2Monthly Processing
Option 3Transaction Control Report
This report prints the contents of the Transaction Control file. This list is used to monitor and provide an audit trail of all control groups posted into the General Ledger application. If the “Use Transaction Control?” option on the Parameters file is ‘N’, no data is available to be printed on this report. The following processing steps accomplish this job.
- Step 1This function checks to see whether you have chosen to use the Transaction Control option, before running any function that requires the file.
- Step 2In preparation for performing a sort/selection process on the Transaction Control information, this step provides you with a default sequencing of data records by Application, File Posted, Operator ID, and Control No, with the option to change modifiable parameters at run time. Selection of data records is provided by Application, File Posted, Operator ID, Control No, Journal Code, and Currency Code, with the option to enter user-specified comparisons at run time.
- Step 3This disposition type is used for all standard General Ledger reports.
- Step 4According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 5In order to print the General Ledger Transaction Control report, this step formats the Transaction Control information. The following data items are shown: Application, File Posted, Operator ID, Control No, Amount Posted, Last Transaction Posted, Date/Time, Journal Code, Currency Code, Description, Operator Exclusive?, Control Total, Hash Total, Number of Transactions, Number of Errors, and Number of warnings.
A sample output is shown below.
Expert Computing, Inc.
11/03/94 17:13 LGG Page: 1
General Ledger Transaction Control Report
Appl/File Control Group Amt Posted Last Tx
Date/Time Jrnl Curr Description Op Exc? Ctrl Total Hash Total Trx Errors
Warnings
=================================================================================================================================
TAP DISBURSEMENTS SRR / 0008 49991.50 11
08/09/94 APCD Aug. 1st check run N .00 0 11 1 0
TAP INVOICES MRC / 0015 1000.00 1
08/09/94 APIV Invoice entry N 1000.00 0 1 0 0
TAP INVOICES SRR / 0007 11302.52 11
APIV Aug. invoices thru 8/10 N .00 520 11 0 0
TAP INVOICES SRR / 0008 7132.83 8
APIV Aug. invoices 8/10-8/15 N 7132.83 400 8 0 0
TAR ADJUSTMENTS SRR / 0000 4.02- 5
ARAJ August - group 1 N .00 0 5 1 0
TAR ADJUSTMENTS SRR / 0002 120.00 2
ARAJ CUSTOMER REFUNDS N .00 0 2 0 0
TAR CASH RECEIPTS MRC / 0010 14675.00 1
08/09/94 ARCR Cash Receipts N 14675.00 0 1 0 0
TAR CASH RECEIPTS SRR / 0008 .00 0
ARCR Through 8/10/89 N 17772.19 280 0 0 0
TAR INVOICES MRC / 0017 16460.55 4
08/09/94 ARIV FROM ORDER ENTRY N .00 0 4 0 0
TAR INVOICES MRC / 0018 152569.88 1
09/20/94 ARIV FROM ORDER ENTRY N .00 0 1 0 0
TAR INVOICES MRC / 0019 32640.80 1
09/20/94 ARIV FROM ORDER ENTRY N .00 0 1 0 0
TAR INVOICES SRR / 0004 .00 0
ARIV Service charges-opening entry N .00 0 0 0 0
TAR INVOICES SRR / 0012 .00 0
ARIV Orders through 8/10/89 N .00 240 0 0 0
TAR SERVICE CHARGES KAJ / 0003 168.96 6
ARSC Write Off Svc Charges N 168.96 140 6 0 0
TGL CLOS SRR / 0001 .00 0
GLCE EOY Closing Entries N .00 0 55 0 0