APPX Software Library

1Transaction Processing

Option 8Generate Allocation Entries

Use this function to generate journal entries, distributing some or all of the given account numbers’ balances to other account numbers as defined in the Allocations master files. The distributed amounts can be based on a fixed amount, a fixed percentage, or a computed ratio. The following processing steps accomplish this job.

  1. Step 1This function accesses the Parameters file, displays an error message if the Parameters record is not on file and checks to see if allocation entries have been generated.

The screen shown below allows you to enter a control number to be used when generating allocation journal entries.

Generate Allocation Entries screen

The General Ledger Generate Allocation Entries Screen
Figure 11

Data items for the preceding screen are described below:

Beginning Control No

Positive number, up to 4 digits

A sequential number is supplied to identify this group of entries. This number will be reflected on journals and other reports throughout General Ledger. Although it is not necessary that this number be exactly sequential, the number itself is important as a par t of your audit trail.

Press ENTER to save the information on this screen.

  1. Step 3In preparation for performing a sort/selection process on the Allocation Accounts information, this step provides sequencing of data records by Currency, with no option to change the sequence at run time.
  2. Step 4This disposition type is used for all standard processing functions within General Ledger.
  3. Step 5According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
  4. Step 6This step processes the information for Allocation Accounts and Receiving Allocation Accounts. Under certain conditions, records in the Journal Entry Control Groups, Journal Entries and Journal Entry Items files will be added. Updates to certain fields in the Journal Entry Control Groups file will occur. Generalized routines are performed to convert foreign currency to domestic in General Ledger and separate the account number in General Ledger.