APPX Software Library

2Monthly Processing

Option 9Close Month

This function performs end-of-month processing for the General Ledger. It purges monthly detail records and transaction control records, calculates new start-of-month balances for each account balance, foreign balance, and unit balance record, and increments the current month. The EOM report print status is checked prior to running the closing process. The following processing steps accomplish this job.

  1. Step 1This function checks the End of Month report status before proceeding with the Close Month process. In addition, the Recurring Entries and Allocation Entries are checked in this function. If either of these sets of entries have not been generated, then a warning message is issued.
  2. Step 2This disposition type is used for all posting functions.
  3. Step 3This step prevents CANCEL from cancelling the current job.
  4. Step 4This function purges the MTD Postings file during Close Month processing.
  5. Step 5This step processes the information for Transaction Control. Records in the Transaction Control file may then be deleted.
  6. Step 6This step processes the information for Account Balances. Updates to certain fields in the Account Balances and Chart of Accounts files will occur.
  7. Step 7This step processes the information for Account Balances. It is performed only at the end of the fiscal year, and only if the “Keep Retained Earnings by Account Component?” field in your Parameters file is set to ‘N’ (No). It sums, the then zeroes, the Revenue and Expense accounts and updates Retained Earnings with the total.
  8. Step 8In preparation for performing a sort/selection process on the Account Balances information, this step provides sequencing of data records by Fiscal Year and Account Component, with no option to change the sequence at run time. Selection of data records is provided by Fiscal Year, with no option to enter selection criteria at run time.
  9. Step 9According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
  10. Step 10This step also processes the information for Account Balances. It is performed only at the end of the fiscal year, and only if the “Keep Retained Earnings by Account Component” question in your Parameters fields is set to ‘Y’ (Yes). It sums, and then zeroes, the Revenue and expense accounts and updates Retained Earnings with the total. Retained Earnings will be separated according to the level of detail expressed in the Parameters file.
  11. Step 11This step processes the information for Foreign Balances. Under certain conditions, records in the foreign Balances file will be added. Updates to certain fields in the Foreign Balances and Foreign Accounts files will occur.
  12. Step 12This step processes the information for Unit Balances. Under certain conditions, records in the Unit Balances file will be added. Updates to certain fields in the Unit Balances and Unit Accounts files will occur.
  13. Step 13This step processes the information for Statement Printing Columns. Updates to certain fields in the Statement Printing Columns file will occur.
  14. Step 14This step processes the information for Parameters. Updates to certain fields in the Parameters file will occur.
  15. Step 15In preparation for performing a sort/selection process on the Future Postings information, this step provides sequencing of data records by Fiscal Year and Fiscal Month, with no option to change the sequence at run time. Selection of data records is provided by Fiscal Year and Fiscal Month, with no option to enter selection criteria at run time.
  16. Step 16According to previously specified criteria, this step actually performs the desired selection and/or sorting process
  17. Step 17This step processes the information for Future Postings. Under certain conditions, records in the Transaction Control file will be added. Updates to certain fields in the Transaction Control file will occur. Generalized routines are performed to Convert Fiscal To Calendar in General Ledger, Post GL Transactions in General Ledger and Convert Calendar To Fiscal in General Ledger. Records in the Future Postings file may then be deleted.
  18. Step 18This function checks to see if General Subsidiary exists; and if so, checks to see if the General Subsidiary month should be closed at the same time as General Ledger. If that is the case, the “Print All Required Reports” and “Close Month” jobs will also include the corresponding functions in General Subsidiary.