1Transaction Processing
Option 3Journal Entries Journal
This function prints a journal of transactions entered through the Journal Entries function. The following processing steps accomplish this job.
- Step 1In preparation for performing a sort/selection process on the Journal Entries information, this step provides sequencing of data records by Post Now?, Currency Code, Operator ID, Control No, Post Year, and Post Month, with no option to change the sequence at run time. Selection of data records is provided by Currency Code, Operator ID, Control No, Print Journal?, and Journal OK?, with the option to enter user-specified comparisons at run time.
- Step 2This disposition type is used for all transaction file journals.
- Step 3According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 4In order to print the Journal Entries Journal, this step formats the Journal Entries and Journal Entry Items information. The following data items are shown: Transaction No, Description, Journal Code, Reference, Date, Auto Reverse?, Intercompany, Intercompany Reference, Currency Rate, Line Item, Account, Sub Type, Subsidiary Code, Adj?, Sources/Uses/Neither (S/U/N), Home Amount, and Amount. As appropriate, group headings appear whenever a change occurs in Control No or Post Month. If requested, totals appear whenever a change occurs in Post Month, Control No, or Currency Code. When totals are specified, the following items are accumulated: Total Home Amount, Total Amount, Control Total, Remaining control, Account Hash total, Current Hash Total, and Remaining Hash Amount. Grand totals print at the end, showing Number of Journal Errors and Journal Warnings.
A sample output is shown below:
APPX Demonstration Company
11/30/94 10:41 LGG Page: 1
Journal Entries Journal
Trx Description Jrnl Refernc Date Rev? Interco Currency Rate
=================================================================================================================================
Control Group SRR / 0159 August 1989 Monthly Entries
Post Month/Year 08 / 89
0001 August Pyaments on A/P GL2 JE 08/31/89 N
Line Account Subsidiary Code Adj SUN Home Amount Amount
0001 2010001000 Accounts Payable, Corporate N 109370.10
0002 2010001001 Accounts Payable, Sales N 96585.31
0003 1010001000 Cash, Corporate N 109370.10-
0004 1010001001 Cash, Sales Outlets N 96585.31-
______________ ______________
— Line Items Total —> 0.00
============== ==============
0002 August Mortgage Payment GL2 JE 08/31/89 N
Line Account Subsidiary Code Adj SUN Home Amount Amount
0001 2060100000 Mortgages Payable N 27758.00
0002 4140000000 Interest Expense N 12242.00
0003 1010001000 Cash, Corporate N 40000.00-
______________ ______________
— Line Items Total —> 0.00
============== ==============
0003 August Sales Commissions GL2 JE 08/31/89 N
Line Account Subsidiary Code Adj SUN Home Amount Amount
0001 4020000001MA Sales Commissions, Mfg. GL JONES N 13674.22
0002 4020000001MA Sales Commissions, Mfg. GL PETERS N 12502.14
0003 4020000001MA Sales Commissions, Mfg. GL WILLIAMS N 12892.83
0004 4020000001WH Sales Commissions, Wholesale N 19522.64
0005 2040000000 Accrued Payroll N 58591.83-
______________ ______________
— Line Items Total —> 0.00
============== ==============
0004 Tax Accrual GL2 JE 08/31/89 N
Line Account Subsidiary Code Adj SUN Home Amount Amount
0001 4120000001 Tax Expense, Sales Outlets N 40327.60
0002 2020001001 Sales Tax Payable, Sales N 40327.60-
______________ ______________
— Line Items Total —> 0.00
============== ==============
______________ ______________
— Post Month/Year 08 89 Totals —> 0.00
============== ==============
______________ ______________
— Control Group Totals —> 0.00
============== ==============
Control Group: SRR / 0159 August 1989 Monthly Entries Entered Calculated Difference
Currency: Control Totals: .00
Exclusive? N Hash Totals: 37510106008
Post Now? N
=================================================================================================================================
______________ ______________
— Home Currency Totals —> 0.00
============== ==============
=================================================================================================================================- Step 5In order to print the General Ledger Journal Summary, this step formats the Distributions information. The following data items are shown: Post Year, Post Month, Account, Description, Journal Code, Operator Id, Auto Reverse?, Transaction Date, Debits, and Credits.
A sample output is shown below.
APPX Demonstration Company
11/30/94 10:42 LGG Page: 1
General Ledger Journal Summary
st Post Op Trx
Yr Mo Account Account Name Jrnl ID R? Date Debits Credits
=================================================================================================================================
89 08 1010001000 Cash, Corporate GL2 SRR N 08/31/89 149370.10-
89 08 1010001001 Cash, Sales Outlets GL2 SRR N 08/31/89 96585.31-
89 08 1020002000 Cash, Canadian Corporate GL2 SRR N 08/31/89 42946.52
89 08 1020002001 Cash, Canadian Sales Outlets GL2 SRR N 08/31/89 17109.26
89 08 1030002000MA Accts Rec, Canadian Corp/Mfg GL2 SRR N 08/31/89 42166.02-
89 08 1030002000WH Accts Rec, Canadian Corp/Whls GL2 SRR N 08/31/89 34405.07-
89 08 1030002001MA Accts Rec, Canadian Sales/Mfg. GL2 SRR N 08/31/89 27774.61-
89 08 1030002001WH Accts Rec, Canadian Sales/Whls GL2 SRR N 08/31/89 22875.16-
89 08 1040002000MA Retent Rec, Canadian Corp/Mfg GL2 SRR N 08/31/89 283.05-
89 08 1040002000WH Retent Rec, Canadian Corp/Whls GL2 SRR N 08/31/89 371.70-
89 08 1040002001MA Retent Rec, Canadian Sales/Mfg GL2 SRR N 08/31/89 1125.89-
89 08 1040002001WH Retent Rec, Canadian Sales/Whl GL2 SRR N 08/31/89 681.08-
89 08 1070002000MA Inventory, Canadian Corp./Mfg. GL2 SRR N 08/31/89 11955.58
89 08 1080002000MA Work in Proc, Canada Corp/Mfg GL2 SRR N 08/31/89 11955.58-
89 08 1090002000MA Finished Goods, Canadian GL2 SRR N 08/31/89 19391.35-
89 08 1100002000WH Resale Inventory, Canadian GL2 SRR N 08/31/89 19391.35
89 08 2010001000 Accounts Payable, Corporate GL2 SRR N 08/31/89 109370.10
89 08 2010001001 Accounts Payable, Sales GL2 SRR N 08/31/89 96585.31
89 08 2010002000 Accts Payable, Canadian Corp. GL2 SRR N 08/31/89 34279.33
89 08 2010002001 Accts Payable, Canadian Sales GL2 SRR N 08/31/89 35347.47
89 08 2020001001 Sales Tax Payable, Sales GL2 SRR N 08/31/89 40327.60-
89 08 2040000000 Accrued Payroll GL2 SRR N 08/31/89 58591.83-
89 08 2060100000 Mortgages Payable GL2 SRR N 08/31/89 27758.00
89 08 4020000001MA Sales Commissions, Mfg. GL2 SRR N 08/31/89 39069.19
89 08 4020000001WH Sales Commissions, Wholesale GL2 SRR N 08/31/89 19522.64
89 08 4120000001 Tax Expense, Sales Outlets GL2 SRR N 08/31/89 40327.60
89 08 4140000000 Interest Expense GL2 SRR N 08/31/89 12242.00
_____________ _____________
— Grand Totals —> 505904.35 505904.35-
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