APPX Software Library

6Check Processing

Option 9Checks Post

Use this function to post Hand Check, Void Check, and Machine Check groups that have had their journal printed without error. Hand Checks and Void Checks must also have been selected to “Post Now” in the control group record. The following processing steps accomplish this job.

  1. Step 1In preparation for performing a sort/selection process on the Disbursements Control Groups information, this step provides sequencing of data records by key, with no option to change the sequence at run time. Selection of data records is provided by Operator ID, Control Number, Journal OK? and Post Now?, with the option to enter user-specified comparisons at run time.
  2. Step 2This disposition type is used for all posting functions.
  3. Step 3This step prevents CANCEL from canceling the current job.
  4. Step 4According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
  5. Step 5This step processes the information for Disbursements Control Groups, Disbursements and Disbursements Line Items. Under certain conditions, records in the Transaction Control file will be added. Updates to certain fields in the Disbursements Control Groups, Disbursements, Disbursements Line Items and Transaction Control files will occur. Generalized routines are performed to do Month to Date Postings in Accounts Payable, Post GL Transactions in General Ledger and Convert Calendar To Fiscal in General Ledger.
  6. Step 6This step processes the information for Disbursements Control Groups, Disbursements and Disbursements Line Items. Under certain conditions, records in the Transaction Control and Outstanding Checks files will be added. Updated to certain fields in the Parameters, Disbursements Control Groups, Vendors and transaction Control files will occur. Generalized routines are performed to Post AP Transactions in Accounts Payable. Records in the Disbursements Line Items, Disbursements and Disbursements Control Groups files will then be deleted.
  7. Step 7This function displays a warning to the operator if any errors were encountered during posting or processing.