Option 5Warehouses

The Warehouses file describes each inventory warehouse in the system. Each record in the file includes a unique warehouse number, an address and phone number, and a manager’s name.

When you use this option, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record’s contents are shown; for changes, both old field contents and new field contents are shown; and, in all cases, the User ID, date, and time are printed.

Select “Warehouses” from the File Maintenance menu. Here is the Warehouses entry screen:

Warehouses screen

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an “Access” screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press RETURN; the record will be displayed for editing.

Data items for the preceding screen are described below:

Warehouse

Enter 2 digits to identify the warehouse. This is the number that is used to recall or reference this record elsewhere in the system.

Description

Enter up to 30 characters to describe the warehouse.

Address (Line 1)

Enter up to 30 characters for the warehouse’s address.

During purchase order entry, the system displays the address you enter here as the default “ship to” address.

Address (Line 2)

If needed, enter up to 30 additional characters to complete the warehouse’s address.

City

Enter up to 20 characters for the warehouse’s city.

State

Enter the standard 2-letter state abbreviation.

Zip Code

Enter up to 10 characters for the zip code.

Country

Enter up to 20 characters for the country where the warehouse is located.

Phone

Enter up to 14 characters for the warehouse’s phone number, including area code. You can use any notation or format (for example, ‘(###) ###-####’ or ‘###-###-####’).

Manager

Enter up to 20 characters for the warehouse manager’s name.

Press RETURN to save the information on this screen.

Select Next Record to go to the next Warehouses record.

At this screen the use of the MODE keys—ADD, DEL, CHG, or INQ—pertain to those records in the Warehouses file.