Phases

The Inventory Control application operates in three distinct phases. Each has a specific role in processing data.

• Initial Setup
• Live Operations
• Recovery Processing

Initial Setup

During Initial Setup, master files and system-maintained files can be set up, and transaction history may be entered. This information provides a basis for the Live Operations phase.

Live Operations

In Live Operations, transactions for material requisitions, product and warehouse transfers, adjustments, and inventory receipts are entered and processed. Physical inventory counts can be entered; if desired, inventory can be adjusted to the physical count. Inventory Control can produce a variety of reports, including:

• Stock Status Report
• Unused Items Report
• Reorder Report
• Sales Analysis by Product
• Sales Analysis by Warehouse
• Sales Analysis by Product Class
• Product Purchase History
• Vendor Purchase History
• Request for Supplier Quote
• Inflation Report
• Inventory Value Report
• Market Value Report
• LIFO/FIFO Purchases Detail

Inquiry functions are available to display inventory and warehouse quantities, product sales prices and costs, price and purchase history, alternate products and vendors, and customer discounts.

Inventory Control can also print product price catalogs, with or without the average cost percentage mark-up for products at each sales price break.

Utilities are provided to change purchase prices; to edit product numbers on all affected records; to reset open requisitions, on order quantities, and committed quantities based on open requisitions, purchase orders and sales orders, respectively; and to generate product ABC classes. Functions are also provided to generate reorder records once product quantities reach a given reorder point, and to generate purchase order entry records from the reorder records.

Recovery Processing

As you use the Inventory Control application, there is a certain day-to-day risk of losing data due to sudden power surges or outages, and other system problems. Recovery Processing is used to manually restore information to system-maintained fields and files that are normally not accessible during the Live Operations phase. Recovery Processing is provided as an aid to your software consultant and should only be accessed by your consultant or under his or her direction.

This application is designed to interface with other APPX accounting applications. Check with your software consultant for more information about integrating applications.