Option 8Future Postings

You can sue this function to edit the Future Postings file in the unlikely event of a failure during posting.

When you use this function, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record's contents are shown; for changes, both old field contents and new field contents are shown; and in all cases, the User ID, date, and time are printed.

At any time, you select the Direct Process 1 option to momentarily suspend this function in order to exit to the "installation-wide" direct menu, or the Direct Process 2 option to exit to the "application" direct menu. Also, you can review on-line ducumentation for any field at any time by positioning the cursor at that field and selecting the Help option.

The screen presents information about Future Postings.

This file stores all postings to General Ledger which have a post month or post year that is later than than the current fiscal month and year specified in the General Ledger Parameters record. During end-of-month processing, records in this file which are for the upcoming month are automatically posted by the system into the appropriate files. Records which are still "future" to the upcoming month will remain in this file.

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an "Access" screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items are described below:

Account

Upper case, up to 12 characters Required Scan available

The account number and description are displayed.

Fiscal Month

Upper case, up to 2 characters Valid: 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, EY Required

Only numberes and letters are acceptable.

The fiscal month to which the posting is to be made is displayed.

Fiscal Year

Positive number, up to 2 digits

The fiscal year to which the posting is to be made is displayed.

Journal Code

Upper case, up to 4 characters

The code identifying the journal reference for the transactions is shown, if detail is being kept by journal. Some examples are APIV for Accounts Payable Invoices, ARAJ for Accounts Receivable Adjustments, and ICRC for Inventory Receipts.

Operator ID

Upper case, up to 3 characters Letters and numbers only

The operator ID is displayed, if detail is being kept by Operator.

Date Posted

Date (YMD)

The date the entry was posted is shown, if sufficient detail is being kept.

Time Posted

Enter a time (HMSH).

The time the entry was posted is shown, if sufficient detail is being kept.

Description

Alphanumeric, up to 30 characters

The description of the transaction is displayed.

Control No

Positive number, up to 4 digits

The number of the control group which contained the original transaction is displayed, if sufficient detail is being kept.

Source Trx No

Positive number, up to 4 digits

The transaction number from the original entry is displayed, if complete detail is being kept.

Transaction Date

Date (YMD)

The transaction date is displayed, if complete detail is being kept.

Amount

Number, up to 9 digits and 2 decimals

The transaction amount is shown.

Reference

Upper case, up to 6 characters

The reference from the origina transaction is shown, if sufficient detail is being kept.

Reversing?

Upper case, 1 character Letters only Valid: Y, N,, '*'

This field indicates whether or not this entry is to be reersed in the following month, or if it is a reversing entry. The options are:

N: No, this is not a reversing entry Y: Yes, a posting will be generated in the fiscal month following this one, to back out this entry *: This record is the posting corresponding to an entry of 'Y' in the previous month

Adjustment?

Y or N Default N Required

'Y' or 'N' is displayed to indicate whether or not this is an adjusting entry. Adjusting transactions are entered solely for the purpose of reducing MTD sources and uses in the Account Balances file. The options are:

Y

Yes, this is an adjustment N: No, this is not an adjustment

S/U/N Override

Valid: S, U, N

Enter an upper case alphanumeric field, 1 character in lenght.

This field indicates how the entry is to be accumulated for sources, uses or neither. These are used when the Statement of Cash Flow is printed. Your options are:

Blank: Credits are accumulated as sources; debits to uses. S: Added to sources U: Added to uses N: Added to neither sources nor uses

Sub Code

Upper case, up to 16 characters

The subsidiary code to which this transaction will be posted is displayed, if appropriate.

Intercompany

Upper case, up to 3 characters Scan available

The intercompany number for the transaction is displayed, if appropriate.

Intercompany Reference

Upper case, up to 4 characters

The intercompany reference for the transaction is displayed, if appropriate.

Currency Code

Alphanumeric, up to 6 characters

You can use Scan to search for an appropriat entry.

If the transaction involves foreign currency, the appropriate code from the Exchange Rates file is shown.

Home Amount

Number, up to 9 digits and 2 decimals

The transaction amount is displayed in the home (domestic) currency, if the transaction involves a foreign currency. If this is not a foreign transaction, the home amount is blank and not used.

The entered data is validated. During validation, including access to other files, conditions may be found which cause messages to be displayed. Errors (E), Warnings (W), and Messages (M) that may result are shown below:

E Cannot Have Sub Code With Blank Sub Type Pres ENTER to display system-supplied information and then press ENTER again to save the information on this screen.

Select the Next Record option to go to the next Future Postings record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the Future Postings file.