Option 5Intercompany Names

You can use this function to enter and edit intercompany names, and to define intercompany relationships.

When you use this function, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record’s contents are shown; for changes, both old field contents and new field contents are shown; and in all cases, the User ID, date, and time are printed.

The screen shown below presents information about Intercompany Names.

This file contains subsidiary companies and descriptive relationships to the current company. Whenever an intercompany number is entered in a transaction file, it will be checked against this file for validity.

Initial Setup Intercompany Names screen

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an “Access” screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Note that the Audit Info option is available at the bottom of this screen. When this option is invoked, the Audit Information overlay appears and displays the date the record was created and who created it, as well as the date the record was last modified and who modified it. Press the END key or the RETURN key to clear the overlay from your screen. The information displayed in the Audit Information overlay is system-supplied and non-modifiable.

Data items for the preceding screen are described below:

Intercompany No

Upper case, up to 3 characters Required Scan by this field (access key)

Identify this company.

Intercompany Name

Alphanumeric, up to 30 characters

Name or describe the subsidiary company.

Intercompany Relationship

Enter a text field, up to 316 characters in length. You can use the options to split, join, or redisplay text, the End Paragraph option, and the fixed space character to “hold” spaces in this field.

Describe the relationship between this subsidiary and the current company.

Press ENTER to save the information on this screen.

Select the Next Record option to go to the next Intercompany Names record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the Intercompany Names file.