Option 10Reset Post in Progress - Journal Entries

You can use this function to edit the "post in Progress?" field on a Journal Entries Control Groups record. This will be necessary in the unlikely event that a post failed to complete.

At any time, you select the Direct Process 1 option to momentarily suspend this function in order to exit to the "installation-wide" direct menu, or the Direct Process 2 option to exit to the "application" direct menu. Also, you can review on-line ducumentation for any field at any time by positioning the cursor at that field and selecting the Help option.

The screen allows you to edit the "Post in Progress?" field for Journal Entry Control Groups.

When you enter journal entries, you will see only one of the two possible screens for Journal Entry Control Groups. Which screen you see will depend on how you answered two questions on your Parameters file. These are the "Ask Operator ID?" question, and the "Use Transaction Control" question.

If you answered 'Y' to both questions, you will see the screen below, and you will be able to enter control and hash totals for your journal entries as well as enter transactions in foreign currencies. In addition, a record will be written to be Transaction Control file for each control group posted.

If you answered 'Y' to "Ask Operator ID?", and 'N' to "Use Transaction Control?", you will see the second screen, which displays only the Operator ID and the Control Number.

If you answered 'N' to both questions, you see the second screen but you are not allowed to edit the Operator ID.

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an "Access" screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items are described below:

Operator ID

Upper case, up to 3 characters Letters and numbers only Required

The operator ID which you entered at log-on is displayed. All control groups are separated by operator.

Control No

Positive number, up to 4 digits

A sequential number is supplied to identify this group of journal entries. This number is printed on the journal, tracked on the Transaction Control file, and posted to General Ledger for detail accounts. Although it is not necessary that this number be exactly sequential, the number itself is important as a part of your audit trail.

Description

Alphanumeric, up to 30 characters Display only

Describe this group of journal entries. This description will appea on the Transaction Control report and inquiry.

Post in Progress?

Y or N Required

If a Journal Entries Post should fail to complete for any reason, you must enter 'N' in this field in order to restart the post.

Press ENTER to save the information on this screen.

Select the Next Record option to go to the next Journal Entry Control Groups record.

At this screen, the use of the MODE keys - CHG, or INQ - pertain to those records in the Journa Entry Control Groups file.