Option 6MTD Postings

You can use this function to edit the MTD Postings file in the unlikely event of a failure during posting.

When you use this function, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record's contents are shown; for changes, both old field contents and new field contents are shown; and in all cases, the User ID, date, and time are printed.

At any time, you select the Direct Process 1 option to momentarily suspend this function in order to exit to the "installation-wide" direct menu, or the Direct Process 2 option to exit to the "application" direct menu. Also, you can review on-line ducumentation for any field at any time by positioning the cursor at that field and selecting the Help option.

The screen presents information about MTD Postings.

This file stores General Ledger postings from journa entries and current month postings from all subsidiary applications. These postings may be in detail format, or in some kine of summary format, depending on the value of the "Level of MTD Detail" field in the Chart of Accounts file for the account.

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an "Access" screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items are described below:

Account

Upper case, up to 12 characters Required Scan available

The account number that was updated by this posting is displayed, as is its description.

Fiscal Month

Upper case, up to 2 characters Letters and numbers only Valid: 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, EY Required

The fiscal month to which the posting was made is displayed.

Fiscal Year

Positive number, up to 2 digits

The fiscal year t which the posting was made is displayed.

Journal Code

Upper case, up to 4 characters

The code identifying the journa reference for the transactions is shown, if detail is being kept by journal. Some examples are APIV for Accounts Payable Invoices, ARAJ for Accounts Receivable Adjustments, and ICRC for Inventory Receipts.

Operator ID

Upper case, up to 3 characters Letters and numbers only

The operator ID is displayed, if detail is being kept by operator.

Date Posted

Date (YMD)

The date of the entry is shown, if detail is being kept by date. This is the date on which the originating transaction was posted into General Ledger.

Time Posted

Enter a time (HMSH).

The time of the posting is shown, if all detail is being kept.

Description

Alphanumeric, up to 30 characters

The transaction description is displayed.

Control No

Positive number, up to 4 digits

The number of the control group which contained the original transaction is displayed, if sufficient detail is being kept.

Source Trx No

Positive number, up to 4 digits

The transaction number from the original entry is displayed, if complete detail is being kept.

Transaction Date

Date (YMD)

The transaction date is displayed, if complete detail is being kept.

Amount

Number, up to 9 digits and 2 decimals

The transaction amount is shown.

Reference

Upper case, up to 6 characters

The reference from the original transction is shown, if sufficient detail is being kept.

Reversing?

Letters only Valid: Y, N,, '*' Default N

Enter an uppr case alphanumeric field, 1 character in length.

This field indicates whether or not this entry is to be reversed in the following month, or if it is a reversing entry. The options are:

N: No, this is not a reversing entry Y: Yes, a record will be generated in the fiscal month following this one, to back out this entry. *: This record is the posting corresponding to an entry if 'Y' in the previous month

Adjustment?

Y or N Required

the initial default value is 'N'.

This field indicates whetehr or not this is an adjusting entry. Adjusting transactions are entered solely for the purpose of reducing MTD sources and uses in the Account Balances file.

Y

Yes, this is an adjustment N: No, this is not an adjustment

S/U/N Override

Upper case, 1 character Valid: S, U, N

This field indicates how the entry is to be accumulated for sources, uses or neither. These are used when a Statement of Cash Flow is printed. Your options are:

Blank: Credit entries are to be added to sources; debits to uses. S: Add to sources. U: Add to uses. N: Add to neither sources nor uses.

Intercompany

Upper case, up to 3 characters Scan available

The intercompany number for the transaction is displayed, if appropriate.

Intercompany Reference

Upper case, up to 4 characters

The intercompany reference for the transaction is displayed, if appropriate.

Currency Code

Alphanumeric, up to 6 characters

You can use Scan to search fr an appropriate entry.

If the transaction involves a foreign currency, the appropriate code from the Exchange Rates file is shown.

Home Amunt

Number, up to 9 digits and 2 decimals

The transaction amount is displayed in the home (domestic) currency, if this is a foreign transaction. If this is not a foreign transaction, the home amount is blank and not used.

Press ENTER to display system-supplied information and then press ENTER again to save the information on this screen.

Select the Next Record to go to the next MTD Postings record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the Postings file.