Option 5Transaction Control

This job allows you to modify the Transaction Control file. The following processing steps accomplish this job.

1. Step 1This function checks to see whether you have chosen to use the Transaction Control option, before running any function that requires the file.
2. Step 2You can use this function to edit Transaction Control records in the unlikely event of system failure during posting.

When yu use this function, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record's contents are shown; for changes, both old field contents and new field contents are shown; and in all cases, the User ID, date, and time are printed.

At any time, you select the Direct Process 1 option to momentarily suspend this function in order to exit to the "installation-wide" direct menu, or the Direct Process 2 option to exit to the "application" direct menu. Also, you can review on-line ducumentation for any field at any time by positioning the cursor at that field and selecting the Help option.

The screen presents information about Transaction Control.

This file contains one record for each control group posted, if you indicate in the Parameters file that you want to use Transaction Control. These records are saved for the number of months that you specified in the Parameters file. Whether or not these records are deleted during Close Month processing depends on the actual calendar date, not the posting date.

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an "Access" screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items are described below:

Application

Upper case, up to 3 characters Required

This identifies the application from which the control group originated. For example, TGL represents the General Ledger application.

File Posted

Upper case, up to 22 characters Required

This identifies the file from which the transactions originated.

Operator ID

Upper case, up to 3 characters Letters and numbers only Required

The operator ID of the operator who entered the control group is displayed.

Control No

Positive number, up to 4 digits

The Control Number of the original group of transactions is displayed.

Operator Exclusive?

Y or N Default N Required

This indicates whether or not access to this group of transactions was limited to the original operator.

Date/Time

Date and time (YMDHM) Required

This is the date and time when this control group was posted.

Journal Code

Upper case, up to 4 characters

The journa reference for the transaction entry function and control group is displayed. For example, the journal code for Accounts Payable Invoices is APIV. For General Ledger Journa Entries, it is GLJE.

Description

Alphanumeric, up to 30 characters

The description that was entered for the control group is displayed.

Control Total

Enter a number with up to 9 digits to the left of the decima and 2 digits to the right of the decimal.

This is the control total for the group of transactions.

Hash Total

Positive number, up to 15 digits

This is the hash total for this group of transactions. In General Ledger, the hash totals are performed on the account number. Hash totals are useful for detecting transposition errors.

Number of Trx

Positive number, up to 4 digits

The total number of transactions posted to General Ledger from this group is displayed.

Last Trx Posted

Positive number, up to 4 digits

This is the transaction number of the last transaction posted.

Amount Posted

Number, up to 9 digits and 2 decimals

This is the total amount that was posted. In General Ledger, this will be zero unless the control group was out of balance.

Number of Errors

Positive number, up to 9 digits

If errors were found during posting, the total number is displayed. These errors were also noted in the error log created by the system for this control group.

Number of Warnings

Positive number, up to 9 digits

The number of warnings generated during posting of this control group is displayed. These warnings were noted in the error log created by the system.

Currency Code

Alphanumeric, up to 6 characters Scan available

If the control group was entered in a foreign currency, the currency code from the Exchange Rates file is displayed, along with its description.

Press ENTER to display system-supplied information and then press ENTER again to save the informaton to this screen.

Select the Next Record option to go to the next Transaction Control record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the Transaction Control file.