Option 4Foreign Accounts

You can use this function to enter basic information about foreign accounts. In addition, during the Initial Setup phase of your operations, you can enter monthly balances for each foreign account.

When you use this function, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record's contents are shown; for changes, both old field contents and new field contents are shown; and in all cases, the User ID, date, and time are printed.

At any time, you select the Direct Process 1 option to momentarily suspend this function in order to exit to the "installation-wide" direct menu, or the Direct Process 2 option to exit to the "application" direct menu. Also, you can review on-line ducumentation for any field at any time by positioning the cursor at that field and selecting the Help option.

The screen presents information about Foreign Accounts.

This file contains general information about foreign balances.

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an "Access" screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items are described below:

Currency Code

Alphanumeric, up to 6 characters Required Scan available

In ADD mode, this field will automatically be saved fromone record to the next.

Identify the foreign currency for this record. Select a code from the Exchange Rates file. The system displays the description so that you can verify your entry.

Account

Upper case, up to 12 characters Required Scan available

Define the account number for this record. The system displays the description so that you can verify your entry.

Description

Alphanumeric, up to 30 characters Required

Describe this foreign balance.

Gain/Loss Account

Upper case, up to 12 characters Required Scan available

Identify the general ledger account which should be used for posting gains and losses relative to this currency. This is usually a revenue/expense account. When a currency transaction gain or loss is recognized in Accounts Payable or Accounts Receivable, this account is updated. The system displays the description so that you can verify your entry.

Translation Account

Upper case, up to 12 characters Scan available Carries forward in ADD mode

Identify the account number to use to offset the General Ledger entry made when translation adjustments are generated. This is usually an equity account. The system displays the description so that you can verify your entry.

Added On

Date (YMD) Display only

All master file records contain system maintained fields to identify the date each record was added to the file. The system uses "today's date" as the date of record.

Added By

Upper case, up to 3 characters Display only

All master file records contain system maintained fields to identify the operator who added the record.

Changed On

Date (YMD) Display only

Any change made to any field in a record will cause the change date to be updated.

Changed By The system displays an upper case alphanumeric field, up to 3 characters in length.

Any change made to any field in a record will cause the change date to be updated along with the operator's ID.

Press ENTER to display system-supplied information and then press ENTER again to continue to the next screen.

Select the Next Record option to go to the next Foreign Accounts record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the Foreign Accounts file.

The screen presents information about Foreign Balances.

During the Initial Setup phase of your operations, you can enter monthly foreign balances using this screen. During Live Operations, this screen will not appear.

This file stores foreign currency balances. Its purpose is to maintain information about currencies other than the domestic currency. A record must exist in this file for each record in the Account Balances file that maintains a foreign currency value. Information stored in this file will help the system keep track of currency gains and losses and currency translation gains and losses.

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an "Access" screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items are described below:

Fiscal Year

Positive number, up to 2 digits

Identify the fiscal year for which you are going to enter balances.

SOY

Number, up to 9 digits and 2 decimals

Identify the start-of-year balance.

Monthly Balances

Number, up to 9 digits and 2 decimals

Supply the monthly balance for each fiscal month. Thirteen months are allowed.

EOY

Number, up to 9 digits and 2 decimals

Identify the end-of-year balance.

The entered data is validated. During validation, including access to other files, conditions may be found which cause messages to be displayed. Errors (E), Warnings (W), and Messages (M) that may result are shown below:

W A Record for Fiscal Year "00" Containing All Zeros Will Be Added

Press ENTER to display system-supplied information and then press ENTER again to continue to the next screen.

Select the Previous Image option to go back to the Foreign Accounts screen. Select the Next Record option to go to the next Foreign Balances record. Select the End option to go the next Foreign Accounts record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the Foreign Balances file.

This screen may optionally be used to display informatiom about Foreign Balances.

During the Initial Setup phase of your operations, this screen will not appear. During Live Operations, you can use this screen to view your foreign balances.

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an "Access" screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items are described below:

Fiscal Year

Positive number, up to 2 digits

Identify the fiscal year for which you are going to enter balances.

SOY

The system displays a number with up to 9 digits to the left of the decimaland 2 digits to the right of the decimal.

Identify the start-of-year balance.

Monthly Balances

The system displays a number with up to 9 digits to the left of the decima and 2 digits to the right of the decimal.

Supply the monthly balance for each fiscal month. Thirteen months are allowed.

EOY

The system displays a number with up to 9 digits to the left of the decimal and 2 digits t the right of the decimal.

Identify the end-of-year balance.

The entered data is validated. During validation, including access to other files, conditions may be found which cause messages to be displayed. Errors (E), Warnings (W), and Messages (M) that may result are shown below:

W A Record for Fiscal Year "00" Containing All Zeros Will Be Added

Press ENTER to display system-supplied information and then press ENTER again to save the information on this screen.

Select the Previous Image option to go back to the Foreign Accounts screen. Select the Next Record option to go to the next Foreign Balances record. Select the End option to go to the next Foreign Accounts record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the Foreign Balances file.