Option 12Reset Statement in Use

You can use this function to edit the "Statement in Use?" field on the Statements file. This may be necessary in the unlikely event that the statement printing function failed to complete.

At any time, you select the Direct Process 1 option to momentarily suspend this function in order to exit to the "installation-wide" direct menu, or the Direct Process 2 option to exit to the "application" direct menu. Also, you can review on-line ducumentation for any field at any time by positioning the cursor at that field and selecting the Help option.

The screen presents information about Statements.

This file is used to define and describe a financial statement format.

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an "Access" screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items are described below:

Statement No

Positive number, up to 4 digits Scan by this field (access key)

Enter a number to identify the financial statement. This unique number will be used to access the statement for maintenance and printing.

Description

The system displays an upper case alphanumeric field, up to 40 charcters in length.

Enter a description for this financial statement. This description is for your reference only; it does not appear on the printed financial statement.

Statement in Use

Y or N Default N Required

This field is maintained by the system. The options and their meanings are:

N

This statement is available for Statement Printing Y: This statement is in use by another operator and is unavailable for Statement Printing

If Statement Printing should fail for any reason you must enter 'N' in this field in order to reprint your Financial Statements.

Press ENTER to save the information on this screen.

Select the Next Record option to go to the next Statements record.

At this screen, the use of the MODE keys - CHG, or INQ - pertain to those records in the Statements file.