Option 13Reset Post in Progress - Adjustments

You can use this function to change the value of the “Post in Progress” field on the Adjustments Control Group record. this may be necessary in the event that a post fails to complete.

The screen shown below presents information about Adjustments Control Groups.

When you enter adjustments, you will see only one of the two possible screens for Adjustments Control Groups. which screen you see will depend on how you answered two questions on your Parameters file. these are the “Ask Operator ID?” question, and the “Use Transaction Control” question.

If you answered ‘Y’ to both questions, you will see the screen below, and you will be able to enter control and hash totals for your invoices. In addition, a record will be written to the Transaction Control file for each control group posted.

If you answered ‘Y’ to “Ask Operator ID?”, and ‘N’ to “use Transaction Control?”, you will see the second screen, which displays only the Operator ID and the Control Number.

If you answered ‘N’ to both questions, you will see the second screen, but you will not be allowed to edit the Operator ID.

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an “Access” screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items for the preceding screen are described below:

Operator ID

Upper case, up to 3 characters Display only Letters and numbers only

The system displays the operator ID you entered at log-on. All transactions are separated by operator.

Control No

Positive number, up to 4 digits Display only

A sequential number is supplied to identify this group of adjustments. This number is printed on the journal, tracked on the Transaction Control file, and posted to General Ledger for detail accounts. Although it is not necessary that this number be exactly sequential, the number itself is important as part of your audit trail.

Description

Alphanumeric, up to 30 characters Display only

Describe this group of adjustments. This description appears on the Transaction Control report and inquiry.

Post in Progress?

Y or N Required

the initial default value is ‘N’.

If an adjustments post should fail to complete for any reason, you must enter ‘N’ in this field in order to restart the post.

Press ENTER to save the information on this screen.

Select the Next Record option to go to the next Adjustments Control Groups record.

At this screen, the use of the MODE keys - CHG, or INQ - pertain to those records in the Adjustments Control Groups file.