Option 3MTD Postings

This Recovery Processing function allows changes to be made to MTD Posting records which cannot be accessed during Live Operations.

When you use this function, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record’s contents are shown; for changes, both old field contents and new field contents are shown; and in all cases, the User ID, date, and time are printed.

The screen shown below presents information about MTD Postings.

This file contains General Ledger Distributions from invoice, check and adjustment postings.

Recovery Processing MTD Postings screen

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an “Access” screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items for the preceding screen are described below:

Account

Scan available

Enter an upper case alphanumeric filed, up to 12 characters in length. This filed is required.

The account number that was updated by this posting is displayed, as is its description.

Date/Time

Date and time (YMDHMSH)

This is the date and time when this record was written to the MTD Postings file.

Vendor No

Upper case, up to 8 characters Numbers only Scan available

The vendor number for the posted transaction is shown.

Transaction Type

Positive number, 1 digit

The type of the transaction is displayed. Standard descriptions and abbreviations for each transaction type are:

1

AP Invoice (INV)

2

Debit/Credit Memo (MEM)

3

AP Adjustment (ADJ)

4

Payment (PAY)

5

PO Invoice (POI)

6

Prepayment (PRE)

7

Retention Invoice (RTI)

8

Direct Disbursement (DIR)

Journal Code

Alphanumeric, up to 4 characters

The code identifying the journal reference for the transactions is shown. Examples are APIV for Accounts Payable Invoices, APCD for Accounts Payable Cash Disbursements, APAJ for Accounts Payable Adjustments, and POIV for purchase Orders Invoice.

Post Month

Upper case, up to 2 characters Letters and numbers only Valid: 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, EY

The calendar month to which the posting was made is displayed.

Post Year

Positive number, up to 2 digits

The calendar year to which the posting was made is displayed.

Operator ID

Upper case, up to 3 characters Letters and numbers only Required

The Operator ID is displayed.

Transaction No

Positive number, up to 4 digits

The transaction number assigned when the transaction was entered is displayed.

Transaction Date

Date (YMD)

The system displays the date of the transaction.

Description

Alphanumeric, up to 30 characters

The transaction description is given.

Amount

Number, up to 7 digits and 2 decimals

The transaction amount posted to the GL Account is shown.

Apply To

Upper case, up to 8 characters

The number of the invoice, credit memo, or debit memo affected by this transaction is displayed. The Apply To is generally the invoice number, except for invoices which adjust another invoice. For those adjustments, the Apply To refers to the number of the original invoice.

Invoice/Check No

Upper case, up to 8 characters

The invoice or check number for this transaction is displayed. For invoices which adjust a previously received invoice, the Invoice/Check No represents the current invoice, and the Apply To refers to the original invoice.

Subsidiary Type

Upper case, up to 2 characters Letters only

The sub type for this transaction is shown.

Subsidiary Code

Upper case, up to 16 characters

The subsidiary code for this transaction is displayed if the Sub Type ‘GL’ was entered.

Press ENTER to display system-supplied information and then press ENTER again to save the information on this screen.

Select Next Record to go to the next MTD Postings record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the MTD Postings file.