Option 5Process Initial Setup

This job processes the opening transactions in the Accounts Payable Initial Setup phase. The following processing steps accomplish this job.

1. Step 1In preparation for performing a sort/selection process on the Transactions information, this step provides sequencing of data records by Vendor, Apply To, Invoice Type and Date/Time Stamp, with no option to change the sequence at run time.
2. Step 2This disposition type is used for all standard processing functions within Accounts Payable.
3. Step 3According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
4. Step 4This step processes the information for Transactions. The entire contents of the Unpaid Invoices file will be deleted. The Unpaid Invoices file will be created. Under certain conditions, records in the Vendors, Unpaid Invoices and Processed Invoices files will be added. Updates to certain fields in the Parameters, Vendors, Unpaid Invoices and Processed Invoices Files will occur.
5. Step 5This step processes the information for Vendors. Updates to certain fields in the Vendors file will occur.
6. Step 6This function displays an error message if errors were encountered during Process Initial Setup.

This menu provides functions that allow you to convert your existing data, from either the Commercial or Corporate System, to the new Accounts Payable.