Chapter 3: Opening Entries
Option 4Outstanding Checks List
This job prints a listing of checks contained in the Outstanding Checks file sorted by cash account and check number. The following processing steps accomplish this job.
- Step 1In preparation for performing a sort/selection process on the Outstanding Checks information, this step provides you with a default sequencing of data records by Cash Account, Check No and Date/Time Stamp, with the option to change modifiable parameters at run time. Selection of data records is provided by Cash Account, Check No, Check / Deposit, Automatic / Hand Check, Void?, check Date, Vendor and Cancelled?, with the option to enter user-specified comparisons at run time.
- Step 2This disposition type is used for all standard Accounts Payable reports.
- Step 3According to previously specified criteria, this step actually performs the desired selection and/or sorting process.
- Step 4In order to print the Accounts Payable Outstanding Checks List, this step formats the Outstanding Checks information. The following data items are shown: Check No, Posted Date/Time, Check Date, Vendor, Vendor Name, Check Amount, Check / Deposit, Cancelled?, Void? and Automatic / Hand Check. As appropriate, group headings appear whenever a change occurs in Cash Account.
A sample output is shown below.
Expert Computing, Inc.
09/02/94 14:01 LGG Page: 1
Accounts Payable Outstanding Checks List
Check/ Auto/
Check No Post Date/Time Check Date Vendor Amount Dep Cancel? Void? Hand
====================================================================================================================================
Account 1010001001 Cash, Sales Outlets
00000303 06/13/90 16:30 14.35 08/13/89 00000010 Rainbow Signs, Inc. 168.90 C Y N H
00000306 06/13/90 16:30 17.46 08/10/89 00000020 Pool and Associates 1500.00 C Y N H
00000311 06/13/90 16:30 19.15 08/07/89 00000010 Edward J. Wallace 1215.60 C N N H
00000312 06/13/90 16:30 20.60 08/11/89 00000040 Albert Materials, Inc. 427.55 C N N H
00000700 03/28/90 11:00 16.79 06/12/89 00000060 Travel Planners 912.50 C Y N H
00000701 03/28/90 11:00 17.65 06/15/89 00000010 Western Paper & Supply, Inc. 621.35 C Y N H
00000702 03/28/90 11:00 18.35 06/20/89 00000010 Westin Hotel 1200.00 C Y N H
00000703 03/28/90 11:00 18.90 06/22/89 00000020 Pool and Associates 6685.32 C Y N H
00000704 03/28/90 11:00 19.42 06/20/89 00000010 All World Travel 1945.20 C N N H
00000996 06/10/89 09:10 05.02 04/10/89 00000050 Hardware Services, Inc. 555.00 C Y N A
00001101 11/16/89 13:13 50.87 04/25/89 00000050 Hardware Services, Inc. 4795.00 C Y N A
00001105 11/16/89 13:13 54.66 04/25/89 00000030 Mountain Air Conditioning 218.90 C N N A
00001200 11/20/89 11:46 55.81 05/10/89 00000030 Mountain Air Conditioning 988.15 C Y N A
00001201 11/20/89 11:46 57.06 05/10/89 00000040 Albert Materials, Inc. 1842.00 C Y N A
00001202 11/20/89 11:46 58.17 05/10/89 00000050 Hardware Services, Inc. 863.10 C Y N A
00001203 11/20/89 11:46 59.05 05/10/89 00000070 Insurances Unlimited 306.20 C Y N A
00003699 11/20/89 10:09 42.06 05/17/89 00000060 Travel Planners 226.35 C Y N H
00003700 11/20/89 10:09 42.58 05/28/89 00000010 Northwest Office Machines 1968.55 C Y N H
00005100 03/28/90 16:00 57.96 06/01/89 00000040 Albert Materials, Inc. 6628.78 C Y N A
00005101 03/28/90 16:01 00.27 06/01/89 00000050 Hardware Services, Inc. 8795.22 C Y N A
00005102 03/28/90 16:01 01.33 06/01/89 00000070 Insurances Unlimited 6500.00 C Y N A
00005103 03/28/90 16:01 01.86 06/01/89 00000010 North Seattle Office Supply 222.00 C Y N A
00005104 03/28/90 16:01 02.37 06/01/89 00000010 Perfect Painting 1500.00 C Y N A
00005105 03/28/90 16:01 02.85 06/01/89 00000030 Mountain Air Conditioning 9154.31 C N N A
00005106 03/28/90 16:01 03.85 06/01/89 00000020 Pool and Associates 6560.41 C Y N A
00005107 03/28/90 16:01 05.14 06/01/89 00000060 Travel Planners 2167.75 C Y N A
00005200 04/02/90 09:50 44.97 07/10/89 00000060 Travel Planners 6703.74 C N N A
00005201 04/02/90 09:50 47.46 07/10/89 00000040 Albert Materials, Inc. 16353.63 C N N A
00005202 04/02/90 09:50 50.11 07/10/89 00000050 Hardware Services, Inc. 1532.87 C Y Y A
00005203 04/02/90 09:50 50.44 07/10/89 00000070 Insurances Unlimited 254.80 C N N A
00005204 04/02/90 09:50 51.04 07/10/89 00000080 Sam Jones 2410.36 C Y N A
00005205 04/02/90 09:50 51.58 07/10/89 00000010 MacPlumbing 387.90 C N N A
00005206 04/02/90 09:50 52.21 07/10/89 00000010 Alexander’s, Inc. 600.00 C Y N A
00005207 04/02/90 09:50 52.78 07/10/89 00000010 Master Sellers Company 200.12 C Y N A
00005208 04/02/90 09:50 53.34 07/10/89 00000010 Marvin’s Office Machines 156.50 C N N A
00005209 04/02/90 09:50 53.92 07/10/89 00000030 Mountain Air Conditioning 1842.23 C N N A
00005210 04/02/90 09:50 55.45 07/10/89 00000090 George Peters 2048.96 C Y N A
00005211 04/02/90 09:50 56.00 07/10/89 00000020 Pool and Associates 4806.92 C Y N A
00005212 04/02/90 09:50 57.14 07/10/89 00000100 Kris Williams 1750.66 C Y N A
08906051 08/09/94 16:49 13.59 08/16/89 00000040 DEPOSIT 11110.46 C N N A
08906051 08/09/94 16:49 14.05 08/16/89 00000050 DEPOSIT 2028.31 C N N A
08906051 08/09/94 16:49 14.09 08/16/89 00000070 DEPOSIT 254.80 C N N A
08906051 08/09/94 16:49 14.11 08/16/89 00000080 DEPOSIT 4253.38 C N N A
08906051 08/09/94 16:49 14.14 08/16/89 00000010 DEPOSIT 5641.22 C N N A
08906051 08/09/94 16:49 14.16 08/16/89 00000010 DEPOSIT 2212.25 C N N A
08906051 08/09/94 16:49 14.18 08/16/89 00000030 DEPOSIT 1457.00 C N N A
08906051 08/09/94 16:49 14.21 08/16/89 00000090 DEPOSIT 4034.16 C N N A
08906051 08/09/94 16:49 14.24 08/16/89 00000020 DEPOSIT 4514.91 C N N A