Option 4Vendor Types

You can use this function to enter or edit vendor types. The Vendor Type is useful in classifying your vendors. For example, you may want to differentiate between several classifications of vendors based on the volume of business such as “High,” “Med,” and “Low.”

When you use this function, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record’s contents are shown; for changes, both old field contents and new field contents are shown; and in all cases, the User ID, date, and time are printed.

The Screen shown below presents information about Vendor Types.

Initial Setup Vendor Types screen

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an “Access” screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Data items for the preceding screen are described below:

Vendor Type

Alphanumeric, up to 4 characters Required Scan by this field (access key)

Identify this Vendor type. Vendor types may be used to group vendors by classification in order to sort and select records for reports, lists, and printed checks. Examples of a vendor type might be “GEN” for a “general distributor,” “SPEC” for a “specialist,” or “FOR” for a vendor located in a foreign country. Another example of classifying vendors might be based on the volume of business or the expected level of damaged goods.

Description

Alphanumeric, up to 30 characters Required

Describe this vendor type.

Press ENTER to save the information on this screen.

Select Next Record to go to the next Vendor Types record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the Vendor Types file.