Intercompany Names File Maintenance

Use this function to enter and edit intercompany names, and to define the relationship of each to the current company (for example, subsidiary). Whenever an intercompany number is entered in a transaction, it will be checked against this file for validity.

The Intercompany Names Screen, shown in Figure 4-7 below, appears when you select Intercompany Names from the File Maintenance Pulldown Menu. You normally enter this function in Inquire mode but you can change mode by using the mode icons on the toolbar or the mode function keys. Since Change mode places a hold on the selected record, use Change mode only when you intend to change data. If desired, in key entry, you can click on or press the Scan key to review the records currently on file and select one for editing or viewing.

Intercompany Names screen

This is a scrolling screen which contains the following fields for each record:

I ntercompany No

Enter a unique number or code for this company, up to 3 characters in length. This number will be used in all accounting applications to identify this company. Note that this field can contain alphanumeric characters even though it is labeled as a number.

Intercompany Name

Enter a name or description for this company, up to 30 characters in length.

Press ENTER or click or the Save button to save the information for the current record. If any information has changed, the system may redisplay the screen to show any new or changed system-supplied items or to report any error or warning messages. If so, the current record has not yet been saved; you must address any concerns and press ENTER or click or the Save button again. To exit without saving, press END or click or the Cancel button.

When you save a record, the system will automatically present the Intercompany Relationship Overlay, or you can click on the Relationship button to access it (which first saves the current record if applicable).

The following icons are also available for use on the toolbar (unless disabled in Add mode or until a record has been selected):

List Intercompany Names: See Intercompany Names List for further information.

Display Intercompany Name Audit Info: See Audit Info for further information.

Click the appropriate icon to perform the desired operation (which first saves the current record if applicable), after which you will return to where you are.