Application Interfaces

The combination of General Ledger and other APPX accounting applications, such as Accounts Receivable and Accounts Payable, provides a fully integrated system for effective management and control of your business. There are many separate applications that can be installed, in whatever configuration best suits your requirements. Components of each application contribute to the overall effectiveness of the system. The particular combination which is most effective for your installation, as well as the specific way in which the applications interact, will be determined by the specialized needs of your company.

Information contained in the master files of one application may be accessed, modified, updated, or even entered from another application. This eliminates the need for duplication in entering and storing information, thereby saving valuable computer storage space and increasing accuracy.

General Ledger can be installed as a stand-alone application, or as part of a system that can include Accounts Payable, Accounts Receivable, Payroll, Inventory Control, Order Entry, Sales Analysis, Commission Accounting, Purchase Orders, Fixed Assets, Budget Analysis, and/or General Subsidiary. In a multi-application system, data can be exchanged between applications. As a result, much of the information utilized by the General Ledger originates in other applications. For example, General Ledger may receive sales information from Accounts Receivable, and purchasing data from Accounts Payable and/or Purchase Orders. If any of these applications have not been implemented, the information which would normally be received from those applications must be manually entered.

Depending on system configuration, General Ledger receives postings from the following applications:

Accounts Receivable

Invoices
Cash Receipts
Service Charges
Adjustments

Order Entry

Cash Deposits
Invoices
Cost of Goods Sold

Accounts Payable

Invoices
Adjustments
Hand & Machine Checks

Purchase Orders

Prepayments
Invoices

Payroll

Time Cards
Hand & Machine Checks
Hand & Machine Calculations
Hand & Machine Accruals
Advances/Expenses

Inventory Control

Receipts
Adjustments
Product Transfers
Warehouse Transfers
Material Requisitions
Physical Inventory Variances

Although General Ledger can potentially receive postings from Accounts Receivable, Order Entry, Accounts Payable, Purchase Orders, Payroll, and Inventory Control, its presence is not required for operation of those applications. However, if General Ledger is not installed, account verification will not be performed within the other applications.