Account Structure Options

General Ledger allows you to structure your account number to meet your own requirements. The account structure can be subdivided to facilitate profit center or cost center reporting. You can define as many as four account number components, each having up to ten characters (although the total number of characters for the entire account number cannot exceed twelve). In addition, you can provide a title to use for each component, and this title will appear on screens and reports. The account structure is defined in Parameters File Maintenance by use of the Account Number Components: Length & Title fields.

How you structure your account number will influence how you respond to other options the system offers. Although you must specify the Retained Earnings account in Parameters File Maintenance, you control how retained earnings is actually posted by your entries in the related fields, Separate Retained Earnings by Account Component? and Component Level to Begin Separation. This allows you to divisionalize retained earnings, if you so choose.

Also, when implemented, for each account in your chart of accounts, you will be able to control how the system posts to the account by specifying Level of Divisionalization on the Details Overlay in Chart of Accounts File Maintenance. This will mean the system can append account components from the offset account to the posting account (for example, divisionalizing the Accounts Receivable account from the sales account). However, this feature is not currently implemented.