Option 9Status Codes

This file contains codes for each type of purchase order status (for example, confirmed, pending, or backordered). A status code can be entered on a purchase order record for reference. It is included in the Purchase Orders report, and it can be used as a sort option for the report.

As the status of a posted purchase order changes, the code can be updated using Purchase Orders Data Entry.

When you use this option, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record’s contents are shown; for changes, both old field contents and new field contents are shown; and, in all cases, the User ID, date, and time are printed.

Select “Status Codes” from the File Maintenance menu. Here is a Status Codes entry screen:

Status Codes screen

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an “Access” screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press RETURN; the record will be displayed for editing.

Data items for the preceding screen are described below:

Status No

Enter a unique code of up to 2 digits. This is the code that will be used to recall or reference this record elsewhere in the system.

Description

Enter up to 11 characters to describe the corresponding status. Examples might be ‘CON- FIRMED’ or ‘PENDING’.

Press RETURN to save the information on this screen.

Select Next Record to go to the next Status Codes record.

At this screen the use of the MODE keys—ADD, DEL, CHG, or INQ—pertain to those records in the Status Codes file.