The File Maintenance menu

During the Initial Setup phase, master files are established. These files contain information that the system uses to verify field entries, post transactions, and produce reports.

As you use the system during Live Operations, you may want to add or change data in these files. For example, you might add a new vendor to the Vendors file, change the payment terms in the Terms file, or change the vendor’s product number on a purchase order. The File Maintenance functions allow you to update and print lists of these files.

A number of these files (for example, Vendors, Products, Products By Warehouse, and Products By Vendor) may be shared with other applications, including Accounts Payable and Inventory Control. If so, they may be updated through the other applications as well as through Purchase Orders. Here is the File Maintenance menu:

Inventory Control Menu screen

The following pages provide sample screens and field definitions for each File Maintenance function.