Option 11Parameters

The Parameters file defines options that specify how the Purchase Orders application works. The information in this file specifies interfaces with other applications, and various system options. The Purchase Orders application refers to this file during routine processing.

When you use this option, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record’s contents are shown; for changes, both old field contents and new field contents are shown; and, in all cases, the User ID, date, and time are printed.

Select “Parameters” from the File Maintenance menu. Here is the Parameters screen:

Parameters screen

Certain entries on this screen automatically display. In most cases, a displayed entry can be changed. If an asterisk (*) appears next to one of the fields listed below, it indicates a “display-only” field, which cannot be changed.

Data items for the preceding screen are described below:

Post to Other Applications?

The system displays ‘Y’ or ‘N’ to indicate whether or not information can be transferred to each of the applications listed. Abbreviations are:

AP

Accounts Payable

IC

Inventory Control

Either of these displays can be changed.

If you enter ‘N’ for AP, you must also enter ‘N’ for IC. (That is, your system must post to Accounts Payable if it will post to Inventory Control.)

Update Product/Vendor at EOM?*

The system displays ‘Y’ or ‘N’ to indicate whether or not Purchase Orders updates history in the Products By Vendor file during end-of-month processing.

Y

Purchase Orders updates history in the Products By Vendor file during end-of-month processing.

N: Purchase Orders does not update history in the Products By Vendor file during end-ofmonth processing. Products By Vendor history is be updated through the Inventory Control application.

Current Calendar Month / Year*

The system displays the current calendar month and year.

Number of Fiscal Months*

The system displays ‘12’ or ‘13’ to specify the number of periods in the fiscal year.

Ask for Operator ID?

An entry of ‘Y’ indicates that you want to be able to edit another operator’s entries during Receipts Entry in Order Processing. An entry of ‘N’ means that the entries in the Receipts file will “belong” to the operator who entered them, and will not be editable by another operator.

Receipts in Purchase Orders?*

Y

Product receipts are entered through Purchase Orders.

If the Inventory Control application is part of the system, receipt entry updates the on order, uncosted, and on hand quantities in the Products By Warehouse file.

If Inventory Control is not part of the system, receipt entry updates only the on order quantity.

N: Receipts are not entered through Purchase Orders; they must be entered through the Inventory Control application. The Receipts Data Entry, Journal, and Post functions in Purchase Orders Live Operations Transaction Processing are disabled.

Preprinted Forms?

It is possible to get special forms that have been designed specifically for this Purchase Orders application. However, you can print the forms on standard 9-1/2 by 11-inch paper if you prefer. Enter ‘Y’ to indicate that you are using the special preprinted form indicated.

The entered data is validated. Press RETURN to save the information on this screen.