Purchase Orders File Maintenance

The File Maintenance selection allows you to enter information into your master and system-maintained files. Once you have finished entering this data, existing open purchase orders (that is, purchase orders that have not been completely invoiced and receipted) can be entered during live operations. The System Installation section of this manual discusses these options in more detail.

Select “File Maintenance” from the Initial Setup menu. The File Maintenance menu is shown below.

File Maintenance menu

Each File Maintenance selection on this menu represents a master file or a system-maintained file. These files are arranged in logical order on the menu, so that you can enter information into each file in the order shown. If you need to change this information after you complete the Initial Setup phase, you can change most of the fields and files through File Maintenance in the Live Operations phase.

After data has been entered for each File Maintenance function, use the corresponding List function to print out and verify the information. You may print these lists as often as necessary to check the status of each file. (Refer to the “User’s Guide to APPX Financial System Applications” for detailed printing instructions.)

The following pages provide you with instructions for entering file information. Sample screens are shown along with descriptions of each field.