Phases

The Purchase Orders application operates in three distinct phases:

• Initial Setup
• Live Operations
• Recovery Processing

Each of these phases has a specific role in processing data.

Initial Setup

During Initial Setup, master files and system-maintained files can be set up, and transaction history may be entered. This information provides a basis for the Live Operations phase.

Live Operations

In Live Operations, purchase orders specifying particular products, vendors, and warehouses are entered. Once purchase orders are entered, they can be modified or deleted. Receipts can be entered for partially or fully filled purchase orders, if this option is selected in the Parameters file. If the Accounts Payable application is part of the system, invoices can be entered for purchase orders on file. Certain special programs can be used to enter requests for quotes and to convert requests for quotes to purchase orders. Purchase Orders can produce a variety of reports, including:

• Purchase Order Control Report
• Purchase Orders By Product
• Purchase History By Product
• Purchase History By Vendor
• Inflation Report

Inquiry functions are available to display the status of posted purchase orders on your screen.

Recovery Processing

As you use the Purchase Orders application, there is a certain day-to-day risk of losing data due to sudden power surges or outages, and other system problems. Recovery Processing is used to manually restore information to system-maintained fields and files that are normally not accessible during the Live Operations phase. Recovery Processing is provided as an aid to your software consultant and should only be accessed by your consultant or under his or her direction.

This application is designed to interface with other APPX accounting applications. Check with your software consultant for more information about integrating applications.