Option 1Parameters

The Parameters file defines important system-wide options and requirements that affect the operation of your application. The information in this file specifies whether or not data is posted to Accounts Payable, and Sales Analysis. It also includes required reports, the current calendar month and year, the number of accounting periods in your fiscal year, and other information.

If you are entering split commissions through Order Entry or Accounts Receivable, you may want to set up a Salespersons record as a “house account.” Since a sales commission basis of 100% is not always allocated to salespersons, the residual amount would be allocated to the “house.”

Select “Parameters” from the File Maintenance menu. The Parameters record screen is shown below:

Parameters screen

Data items for the preceding screen are described below:

Post to Other Applications

Enter ‘Y’ or ‘N’ to tell the system whether or not to allow information transfer to each of the applications listed. Abbreviations are:

AP

Accounts Payable

SA

Sales Analysis

Current Calendar Month/Year

Enter the current calendar month and year.

Number of Fiscal Months

Enter ‘12’ or ‘13’ to specify the number of periods in the fiscal year.

Months of History

Enter up to 3 digits to specify the number of months of salesperson history to keep on file. During Live Operations, the records for the oldest month will be deleted during Close Month processing after the system reaches this number. If you will be printing 1099 forms in Commission Accounting, you will need to keep at least 12 months of history; however, this number should be at least twice the Number of Fiscal Months so that history for the previous and current years is available for reporting.

Transfer Detail?

Enter ‘Y’ or ‘N’ to tell the system whether or not to transfer detail information (that is, the commission information being transferred for payment) to Accounts Payable:

Y

Transfer detail to Accounts Payable. Create one invoice or time card entry record for each Unpaid Commissions record.

N: Do not transfer detail to Accounts Payable. Create one invoice or time card entry record for each salesperson. The record created is a summary of all Unpaid Commissions records to be paid for the salesperson.

Transfer at Close Month?

Enter ‘Y’ or ‘N’ to specify whether or not the Commissions Transfer program will be run automatically during Close Month processing in Live Operations. (For further explanation, see the section on Commissions Transfer in the Commission Accounting User Manual.

Y

Run the Commissions Transfer program automatically during Close Month processing.

N: Do not run the Commissions Transfer program automatically during Close Month processing. Commissions Transfer must be manually selected from the Transaction Processing menu.

Salesperson for “House Account”

Enter up to 3 digits to identify the “house account” set up in the Salespersons file.

Ask for Operator ID?

If this field is set to ‘Y’, the operator ID is requested at the beginning of transaction entry within this application. This permits editing of another operator’s transactions. If this field is set to ‘N’, then the system does not request an operator ID at the beginning of transaction entry. Transactions ‘belong’ to the operator who entered the transactions; therefore it is not possible to edit another operator’s transactions.

The entered data is validated. Press RETURN to save the information on this screen.