Application Interfaces

Since the Commission Accounting application can interface with other APPX applications, your system’s operation is affected by the applications that are included in your system.

Accounts Receivable and Order Entry

If your system includes Accounts Receivable or Order Entry, commissions may be posted from these applications to Commission Accounting. In these cases, the Adjustments program in Commission Accounting may be used to edit these commission entries. If Accounts Receivable and Order Entry are not part of your system, you must enter commission through the Transaction Processing functions.

Accounts Payable

Commissions may be paid to a salesperson through Accounts Payable if your system includes it. Each Salespersons record includes an option that specifies which application is used for payment. A special function is provided in Commission Accounting to transfer commission data from the Unpaid Commissions system-maintained file to the appropriate application. A system parameter allows this function to be run automatically as part of end-of-month processing. The salesperson must be identified as a valid vendor in Accounts Payable. The system creates invoice entries in Accounts Payable when commission data is transferred. After these invoices have been posted, checks can be generated as usual to pay the commissions.

Commission data can be transferred to Accounts Payable in detail or summary form. If commission detail is transferred, one invoice or time card entry record is created for each Unpaid Commissions record to be paid. If summary commission information is transferred, one invoice or time card entry record is created for each salesperson to be paid. The record created in Accounts Payable is a summary of all Unpaid Commissions records to be paid for the salesperson.

Even if your system includes Accounts Payable, you are not required to use these applications to generate payments for commissions. For each salesperson, commissions can be marked as “paid,” or simply deleted, during end-of-month processing. These options would be used if commission checks are prepared manually, rather than by the system.