Option 1Types

You can use this function to enter or edit unit and budget types. For example, for Budget Types you may want to differentiate between several sets of budgets such as "Proposed Budget", "Revision 1", and "Revision 2". For Unit Types you may need to track unit balances separately for "machine hours" and "man hours".

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an “Access” screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

The screen shown below presents information about Unit and Budget Types.

Use this file to maintain Type descriptions. These descriptions are used in conjunction with the Budgets and Units files. Each account may have multiple budget or unit versions, or “types”. This file identifies and differentiates those types.

Unit and Budget Types screen

When the key value for a particular record is requested, you can review all the records in the file by selecting the Scan option. The records will be presented on an “Access” screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that record and press ENTER; the record will be displayed for editing.

Note that the Audit Info option is available at the bottom of this screen. When this option is invoked, the Audit Information overlay appears and displays the date the record was created and who created it, as well as the date the record was last modified and who modified it. Press the END key or the RETURN key to clear the overlay from your screen. The information displayed in the Audit Information overlay is system-supplied and non-modifiable.

Data items for the preceding screen are described below:

Type

Alphanumeric, up to 12 characters Required Scan by this field (access key)

Identify this unit or budget type. Examples of a unit type might be “Machine Hours” or “Man Hours”; examples of a budget type might be “Proposed”, “Revision 1”, or “Revision 2”.

Description

Alphanumeric, up to 30 characters Required

Describe this unit or budget type.

Press ENTER to save the information on this screen.

Select the Next Record option to go to the next Unit and Budget Types record.

At this screen, the use of the MODE keys - ADD, DEL, CHG, or INQ - pertain to those records in the Budget Types file.