Option 4Parameters

The Parameters file defines important system-wide options and requirements that affect the operation of your application. The information in this file specifies whether or not data is posted to Accounts Payable, and Sales Analysis. It also includes the current calendar month and year, the number of accounting periods in your fiscal year, and other information.

If you are entering split commissions through Order Entry or Accounts Receivable, you may want to set up a Salespersons record as a “house account.” Since a sales commission basis of 100% is not always allocated to salespersons, the residual amount of that 100% would be allocated to the “house.”

When you use this option, a record of all entries is printed. For additions, all new field contents are printed; for deletions, the deleted record’s contents are shown; for changes, both old field contents and new field contents are shown. In all cases, the User ID, date, and time are printed.

Select “Parameters” from the File Maintenance menu. Here is the Parameters entry screen:

Parameters screen

The entries on this screen will be automatically displayed. In some cases, the displayed entry can be changed. If an asterisk (*) appears next to one of the fields listed below, it indicates a “display only” entry, which cannot be changed.

Data items for the preceding screen are described below:

Post to Other Applications

The system displays ‘Y’ or ‘N’ to indicate whether or not information can be transferred to each of the applications listed. Abbreviations are:

AP

Accounts Payable

SA

Sales Analysis

Current Calendar Month/Year*

The system displays the current calendar month and year.

Number of Fiscal Months*

The system displays ‘12’ or ‘13’ to indicate the number of periods in the fiscal year.

Months of History

The system displays the number of months of salesperson history that are kept in the Sales History file. After the system reaches this number, the records for the oldest month are deleted during Close Month processing. If you will be printing 1099 forms in Commission Accounting, you will need to keep at least 12 months of history; however, this number should be at least twice the Number of Fiscal Months so that history for the previous and current years is available for reporting.

Transfer Detail?

The system displays ‘Y’ or ‘N’ to indicate whether or not detail information is transferred to Accounts Payable:

Y

Transfer detail to Accounts Payable. Create one invoice or time card entry record for each Unpaid Commissions record.

N

Do not transfer detail to Accounts Payable. Create one invoice or time card entry record for each salesperson.

Transfer at Close Month?

The system displays ‘Y’ or ‘N’ to indicate whether or not the Commissions Transfer function is run automatically during Close Month processing. This display can be changed.

Y

Run the Commissions Transfer function automatically during Close Month processing.

N: Do not run the Commissions Transfer function automatically during Close Month processing. Commissions Transfer must be manually selected from the Transaction Processing menu.

Salesperson for “House Account”

Enter a code to identify the “house account” set up in the Salespersons file.

Ask for Operator ID?

If this field is set to ‘Y’, the operator ID is requested at the beginning of transaction entry within this application. This permits editing of another operator’s transactions. If this field is set to ‘N’, then the system does not request an operator ID at the beginning of transaction entry. Transactions “belong” to the operator who entered the transactions; therefore it is not possible to edit another operator’s transactions.

The entered data is validated. Press RETURN to save the information on this screen.