Basic Steps for Initial Setup

Initial Setup procedures are designed to establish master file records and to facilitate transfer of information from existing records to Accounts Payable.

The first step in Initial Setup involves entering master file information for the application. At the minimum, data must be entered into the following files:

• Terms (only if specifying default payment terms within Parameters File Maintenance)
• Parameters

Other master files are not required now or may not apply to your company. For those that do apply, you may choose to enter them now in Initial Setup or wait to enter them later in Live Operations.

In the next step, as discussed in Establishing a Transition Date, you may opt to use Opening Entries functions to establish the opening transactions and outstanding checks. If so, print a Transaction Register and an Outstanding Checks report to verify the information you entered.

Process Initial Setup is then run to ensure that required records have been entered accurately. An error log is created if any mistakes are found. Once the errors have been corrected, Initial Setup reports should be reprinted to check information for accuracy.

The final step in Initial Setup is End Initial Setup. Once this menu option is selected, the system begins Live Operations.