Option 1Parameters

The Parameters file contains a single record that defines how the Order Entry application functions. This record includes such information as what applications Order Entry will post to, current calendar month and year, and the next invoice number and sales order number available.

Select “Parameters” from the File Maintenance menu. The Parameters screen is shown below:

Parameters screen

Data items for the preceding screen are described below:

Post to Other Applications?

The system displays ‘Y’ or ‘N’ to indicate whether or not information can be transferred to each of the applications listed. Abbreviations are:

GL

General Ledger

AR

Accounts Receivable

IC

Inventory Control

CA

Commission Accounting

SA

Sales Analysis

In order to set the Post to GL field to ‘Y’, you must also set the Post to AR field to ‘Y’. The Post to GL field controls the posting of the cost of goods sold/inventory entry to the General Ledger application. The GL posting option in the Accounts Receivable application Parameters file controls the accounts receivable/sales entry posting to the General Ledger application.

If your Accounts Receivable Post to GL flag is set to ‘Y,’ and your Order Entry Post to GL flag is set to ‘N,’ General Ledger will not be updated with Cost of Goods Sold, and there will be no associated record written to the Accounts Receivable Month-to-Date Postings file.

Current Calendar Month/Year

Enter the current calendar month and year for the first live month. The calendar month can be a value between ‘1’ and ‘13’, depending on the number of fiscal months specified (see below).

Number of Fiscal Months

Enter 12’ or ‘13’ to specify the number of periods in the year.

Next Invoice Number

Enter up to 8 digits for the next invoice number that will be assigned when invoices are printed from Order Entry.

Next Sales Order Number

Enter up to 6 digits for the next sales order number that will be assigned when sales orders are entered or generated.

The entered data is validated. Press RETURN to save the information on this screen.