Option 1Parameters

The Parameters file defines important system-wide options and requirements that affect the operation of your application. The information in this file specifies how long detail sales and sales history information is to be stored in system-maintained files. It also includes the current calendar month and year, and the number of accounting periods in your fiscal year.

When you use this option, a record of all entries will be printed. For additions, all new field contents are printed; for deletions, the deleted record’s contents are shown; for changes, both old field contents and new field contents are shown; and, in all cases, the User ID, date, and time are printed.

Select “Parameters” from the File Maintenance menu. Here is the Parameters screen:

Parameters screen

Certain entries on this screen will be automatically displayed. In most cases, the displayed entry can be changed. If an asterisk (*) appears next to one of the fields listed below, it indicates a “display only” entry, which cannot be changed.

Data items for the preceding screen are described below:

Calendar Month/Year*

The system displays the current calendar month and year.

Number of Fiscal Months*

The system displays ‘12’ or ‘13’ to specify the number of periods in the fiscal year.

Months of Detail

The system displays the number of months of sales detail to keep on file. This number was entered during Initial Setup; you may change it. After the system reaches this number, the detail records for the oldest month are deleted during Close Month processing. This number should be at least twice the number of fiscal months so that “last year” and “this year” history is available for reporting.

Months of History

The system displays the number of months of sales history to keep on file. This number was entered during Initial Setup; you may change it. After the system reaches this number, the records for the oldest month are deleted during Close Month processing. This number should be at least twice the number of fiscal months so that “last year” and “this year” history is available for reporting.

Press RETURN to save the information on this screen.